Program Operations Assistant - Summer Camps

New York Edge; New York (NY); On-site; USD 94,000 - 104,000; Full time

Job summary

New York Edge seeks a dynamic, motivated Administrative Assistant to provide essential support for Champions Club and Summer Camps. This full-time role reports to the Borough Director of Program Operations.

You will handle administrative tasks, ordering, vendor communications, and coordinate with Program Managers to ensure smooth operations and timely responses to inquiries. This position requires strong organizational skills, discretion with sensitive information, and proficiency with MS Office

Qualifications

• Demonstrate ability to take initiative, work well under pressure and multi-task in a high demand and fast paced environment
• Effective communication and interpersonal skills with internal and external stakeholders
• High attention to detail, responsible, and flexible demeanor
• Computer proficiency
• Ability to handle confidential and sensitive information with discretion

Responsibilities

• Administration for S&S and Staples Accounts
• Create and assign approvers for site accounts
• Add shipping addresses for each account address
• Assist Program Managers with approving orders facing technical issues
• Maintain communication with Sales Representatives for each vendor
• Manage Food Requests and Orders
• Direct food orders to the correct approvers
• Placing orders for Dominos and Panera
• Communicate with food vendors to receive quotes for food orders
• Manage communication between vendors and Program Directors for orders when they are experiencing food delays, order changes, or cancellations
• Assist the Summer Programming Team
• Participate and contribute to planning meetings
• Complete tasks assigned by Summer Program Manager
• Work closely with Program Manager to support summer camp team at program events in an administrative capacity including presence at major events
• Respond to inquiries received from the Summer Hotline
• Other Duties as assigned

Skills

Initiative

Communication

Attention to detail

Discretion

Teamwork

Education

High School Diploma

Bachelor's Degree preferred

Tools

Excel

Word

PowerPoint

Google Docs

Job description

New York Edge seeks a dynamic, motivated Administrative Assistant to provide essential support for Champions Club and Summer Camps. This full-time role reports to the Borough Director of Program Operations.

You will handle administrative tasks, ordering, vendor communications, and coordinate with Program Managers to ensure smooth operations and timely responses to inquiries. This position requires strong organizational skills, discretion with sensitive information, and proficiency with MS Office