Summer Camp Office Coordinator

True Friends; Annandale (MN); On-site; USD 22,000 - 23,000; Full time

Benefits offered by this job

On-site housing

Meals during employment

Transportation options

Job summary

True Friends is looking for an Office Coordinator to help run Camp Friendship in Annandale, MN. You will organize camper applications, manage records, welcome guests, answer phones, and keep the office efficient and friendly for campers, families, staff, and volunteers.

This is a full-time, seasonal role with on-site housing and meals during employment, plus transportation options from MSP Airport or designated hubs to the camp.

Qualifications

• 18+ years of age.
• Strong organizational skills and attention to detail.
• Experience with Microsoft Office Suite or similar programs.
• Strong written and verbal communication skills.

Responsibilities

• Prepare and organize camper applications and required documents on a weekly basis.
• Maintain an efficient, organized, and welcoming camp office.
• Welcome guests and provide assistance to campers, families, staff, and volunteers.
• Answer phones and respond to general questions or direct inquiries to the appropriate staff.
• Track, organize, and order office and program supplies.
• Support camp leadership with completion and organization of required camper paperwork.
• Assist with staff care evaluations and other administrative processes.
• Make confirmation phone calls to session participants and families.
• Maintain accurate camper information and records.
• Support leadership with administrative tasks, organized processes, and clear communication.
• Assist with other camp office and program needs as they arise.
• Perform other duties as assigned

Skills

Organizational skills

Communication skills

Microsoft Office

Time management

Tools

Microsoft Office Suite

Job description

Join us in our mission to provide life-changing experiences that enhance independence and self-esteem for children and adults with disabilities!

About The Role

As an Office Coordinator, you’ll help keep camp running smoothly by providing administrative and logistical support to campers, staff, volunteers, and camp leadership. You’ll help manage camper information and paperwork, coordinate supplies, communicate with participants and families, and keep the camp office organized and welcoming.

This is a hands-on role where your organization, attention to detail, and teamwork directly contribute to a positive camp experience.

Where You Could Work

• Camp Friendship | Annandale, MN

You don't have to live near a True Friends site to apply! Our Counselor positions are residential and include on-site housing and meals during employment, making this a great opportunity for individuals who live outside the immediate area, including those from other states! True Friends also offers transportation options from MSP Airport and designated bus stations to help you get to camp.

What You’ll Do

Your responsibilities may include:

• Prepare and organize camper applications and required documents on a weekly basis
• Maintain an efficient, organized, and welcoming camp office
• Welcome guests and provide assistance to campers, families, staff, and volunteers
• Answer phones and respond to general questions or direct inquiries to the appropriate staff
• Track, organize, and order office and program supplies
• Support camp leadership with completion and organization of required camper paperwork
• Assist with staff care evaluations and other administrative processes
• Make confirmation phone calls to session participants and families
• Maintain accurate camper information and records
• Support leadership with administrative tasks, organized processes, and clear communication
• Assist with other camp office and program needs as they arise
• Perform other duties as assigned

Why You’ll Love It

• Keep camp moving: Your organization helps make sure campers, families, and staff have what they need
• Build professional skills: Gain hands-on experience in administration, communication, organization, and customer service
• Make a difference: Support the staff and programs that create meaningful experiences for campers
• Be part of camp: Experience the energy and community of True Friends while supporting campers behind the scenes
• Build confidence: Take initiative, solve problems, and develop your leadership skills

Schedule

• Full-time, seasonal position with a schedule based on organizational and program needs
• Typical business hours are Monday-Friday, 8:00 a.m.-4:30 p.m., with some flexibility based on role and program needs
• May occasionally require evening or weekend hours to support orientations, camp programs, or organizational needs
• Specific schedule and time commitments will be discussed during the hiring process

What You’ll Bring To The Table

• Must be at least 18 years of age
• Strong organizational skills and attention to detail
• Experience with Microsoft Office Suite or similar computer programs
• Strong written and verbal communication skills
• Ability to manage multiple responsibilities and changing priorities
• Ability to work independently and take initiative
• Ability to lead, coach, and support others
• Strong work ethic and willingness to learn
• Passion for making a difference in the lives of others
• Comfort living and/or working in a communal camp environment
• Flexibility and adaptability in a fast-paced, changing environment

Work Environment & Physical Requirements

The Office Coordinator primarily works in a camp office environment but may move throughout the camp and interact with campers, staff, volunteers, and guests. Staff should be prepared to:

• Work both indoors and outdoors as needed
• Sit, stand, and walk throughout the workday
• Use computers, phones, copiers, scanners, and other office equipment
• Lift and/or carry office supplies and materials as needed
• Communicate effectively with campers, families, staff, volunteers, and guests
• Work in an active camp environment with changing priorities

Specific physical demands and environmental conditions may vary based on program and assignment.

Compensation

• New Office Coordinators are paid an hourly rate: $16.02 per hour
• Returning staff may be eligible for higher rates and bonuses