Substitute School Secretary

Fremont County School District 14; Ethete (WY); On-site; USD 30,000 - 42,000; Full time

Job summary

Fremont County School District 14 in Wyoming is seeking a Secretary/Receptionist to manage the school office with a welcoming presence and professional communication.

Responsibilities include greeting visitors, handling calls, processing enrollment and records, maintaining files, coordinating with teachers and administrators, and supporting attendance reporting.

The position emphasizes confidentiality, reliability, and teamwork to ensure smooth operations and a positive school environment.

Qualifications

• High school diploma or equivalent is required.
• Secretarial experience preferred.
• Knowledge of basic office procedures and computer programs.
• Board may consider alternatives as appropriate.

Responsibilities

• Greet visitors and answer phones professionally.
• Maintain confidentiality and handle information discreetly.
• Manage mail and student records processes.
• Prepare data reports for the district.
• Assist with enrollment and withdrawal processes.
• Support staff and coordinate with teachers and administrators.

Skills

Secretarial experience

Office procedures knowledge

Familiarity with office equipment

Education

High School Diploma or equivalent

Job description

FREMONT COUNTY SCHOOL DISTRICT #14

SECRETARY/RECEPTIONIST

JOB DESCRIPTION

TITLE: Secretary/Receptionist

QUALIFICATIONS

1. High School Diploma or equivalent
2. Previous secretarial experience preferred.
3. Working knowledge of basic office procedures, computer programs, and operations of common office equipment.
4. Any alternatives to the above qualifications as the Board may find appropriate or acceptable.

REPORTS TO

Building Principal

JOB GOAL

To ensure the smooth, efficient, and cordial operation of the School Office so that the office's maximum positive impact on the education of students can be realized.

PERFORMANCE RESPONSIBILITIES OF SECRETARY/RECEPTIONIST

1. Adheres to district policies.
2. Arrives to work on time and attends work on a regular basis.
3. Demonstrates effective interpersonal relationship skills by greeting all visitors courteously and attempts to meet their needs to the best of their ability.
4. Demonstrates effective phone communication skills by greeting callers in a welcoming and professional manner. Engages in active listening to understand caller needs quickly and accurately.
5. Uses discretion and maintains ethical behavior in handling situations requiring confidentiality.
6. Selects appropriate channels for resolving concerns/problems.
7. Demonstrates effective communication skills by speaking clearly and expressing ideas logically and giving clear, explicit explanations.
8. Uses written communication appropriately and professionally.
9. Demonstrates fairness and consistency in dealing with students, parents, community members and other school staff acknowledging their rights to hold differing views or values.
10. Promotes the belief that all students can and will learn.
11. Exercises reasonable responsibility for student management throughout the entire building.
12. Promotes community involvement with the school.
13. Cooperates with parents in the best interests of the students.
14. Works effectively with all levels of school personnel by interacting positively with teachers, teaching assistants, administrators, and other support personnel.
15. Interacts positively with students; individually and in groups.
16. Participates with other staff and students in school related activities such as class sponsorship, clubs, special events, etc.
17. Places and answers calls appropriately, records messages, maintains a log of calls and returns phone calls promptly.
18. Maintains and submits accurate data and reports for the school and to the district in a timely manner.
19. Processes incoming and outgoing mail.
20. Processes student enrollment and withdrawal.
21. Requests records for new students and forwards records of withdrawing students to receiving districts.
22. Maintains permanent records.
23. Processes all changes and adjustments in student schedules.
24. Maintains records, both written and electronically, on teacher attendance and substitute attendance.
25. Contacts and secures substitute teachers when they are needed.
26. Maintains computerized student management system and a regular filing system, as well as a set of locked confidential student files, and process incoming correspondence as directed.
27. Supports the maintenance of student attendance by communicating with parents, staff, and students by phone or letter for the purpose of providing information on a variety of attendance issues.
28. Disseminates accurate school information in a timely manner.
29. Utilizes public address system appropriately and in an effective manner.
30. Encourages, models, and maintains high standards of conduct.
31. Attends appropriate meetings.
32. Serves on committees.
33. Performs other duties as many, from time to time be assigned by the supervisor.

TERMS OF EMPLOYMENT

At-Will, 210 days

EVALUATION

Performance will be evaluated in accordance with the provisions of the Board's policy on evaluation of support staff.

Fremont County School District 14 is an Equal Opportunity Employer. Fremont County School District 14 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Fremont County School District 14 has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the District Office.