Substitute-Payroll Technician Continuous Applicant Pool

Imperial Valley College; Imperial (CA); On-site; USD 59,000 - 72,000; Part time

Job summary

Imperial Valley College seeks a Substitute Payroll Technician to plan, organize, and perform payroll preparation, review, and processing, ensuring accuracy and compliance with regulations. The role includes assisting with retirement information and benefits administration, and supporting audits and reporting.

The position is classified substitute, located at 380 East Aten Road in Imperial, CA, with a salary of $65,748.80 annually and advancement opportunities within the Human Resources division.

Qualifications

• Education and experience: Any combination equivalent to an associate degree in accounting, finance, or a related field and two years of payroll or accounting.
• Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.
• Foreign transcripts: Candidates submitting foreign transcripts must include a U.S. evaluation and translation from a NACES member organization.

Responsibilities

• Plan, organize, and participate in the preparation of payrolls in accordance with established regulations, timelines, policies, and procedures; assure salaries are accurate and in compliance with all applicable regulations, policies, and collective bargaining agreements.
• Set-up of new employee payroll accounts in the payroll information system and appropriate retirement system; updating the payroll information system, and assist employees with accessing payroll self-service.
• Calculate individual pay information for employees; compute adjustments, payroll docks, and retroactive payments; balance and post information to the payroll system; process garnishments for State and federal tax agencies as required by law.
• Contact employees to make arrangements for repayment of overpayments or adjustments to previous pay warrants that were found to be inaccurate.
• Reconcile monthly billings, file quarterly tax reports; assist with payment of unemployment insurance and workers' compensation taxes; establish deductions and deduction registers for insurance premiums, tax shelter annuities, organizational dues, other voluntary payroll deductions.
• Assist senior payroll staff in the planning, organizing, and coordination of the payroll process; prepare and distribute information to employees regarding changes to the payroll process; ensure checks are canceled and reissued as needed in a timely manner.
• Prepare, compute, and submit reports related to district payrolls, federal and State tax deductions, State disability and unemployment insurance, voluntary benefit deductions as required.
• Audit hours for substitute, part-time faculty, temporary, and regular employees; monitor retiree wages to assure earnings or hour limitations are not exceeded; monitor employee hours and compensation for retirement system eligibility as appropriate.
• Assist auditors with employee compensation information and other payroll data as required.
• Provide retirement information for CalPERS and CalSTRS as required; maintain and provide information regarding costs for optional retirement programs and incentives; provide information and documentation of other payroll related costs.
• Participate in payroll and retirement professional development and training to maintain proficiency as required.
• Perform other job-related duties as assigned.

Job description

Substitute-Payroll Technician Continuous Applicant Pool

Salary: $65,748.80 Annually
Job Type: Classified Substitute
Job Number: SUB-PAYTECH
Closing: Continuous
Location: 380 East Aten Road, Imperial, CA
Division: Human Resources

Representative Duties

BASIC FUNCTION: Under the direction of an assigned supervisor, plan, organize and perform complex and highly detailed work in the preparation, review, and processing of payroll. Prepare, calculate, analyze, and file a variety of reports related to district payrolls. Assist human resources staff with defined and flexible benefits related to payroll.

DISTINGUISHING CHARACTERISTICS: Performs specialized work which requires unique knowledge and skills to process payrolls with accuracy and efficiency.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Plan, organize, and participate in the preparation of payrolls in accordance with established regulations, timelines, policies, and procedures; assure salaries are accurate and in compliance with all applicable regulations, policies, and collective bargaining agreements.
2. Set-up of new employee payroll accounts in the payroll information system and appropriate retirement system; updating the payroll information system, and assist employees with accessing payroll self-service.
3. Calculate individual pay information for employees; compute adjustments, payroll docks, and retroactive payments; balance and post information to the payroll system; process garnishments for State and federal tax agencies as required by law. Contact employees to make arrangements for repayment of overpayments or adjustments to previous pay warrants that were found to be inaccurate.ng to maintain currency and proficiency in field.
4. Reconcile monthly billings, file quarterly tax reports; assist with payment of unemployment insurance and workers' compensation taxes; establish deductions and deduction registers for insurance premiums, tax shelter annuities, organizational dues, other voluntary payroll deductions.
5. Assist senior payroll staff in the planning, organizing, and coordination of the payroll process; prepare and distribute information to employees regarding changes to the payroll process; ensure checks are canceled and reissued as needed in a timely manner. Initiate collaborative efforts to resolve any reported, perceived or confirmed pay errors.
6. Prepare, compute, and submit reports related to district payrolls, federal and State tax deductions, State disability and unemployment insurance, voluntary benefit deductions as required. Prepare and submit reports under the affordable care act and other agencies as required.
7. Audit hours for substitute, part-time faculty, temporary, and regular employees; monitor retiree wages to assure earnings or hour limitations are not exceeded; monitor employee hours and compensation for retirement system eligibility as appropriate.
8. Assist auditors with employee compensation information and other payroll data as required.
9. Provide retirement information for CalPERS and CalSTRS as required; maintain and provide information regarding costs for optional retirement programs and incentives; provide information and documentation of other payroll related costs.
10. Participate in payroll and retirement professional development and training to maintain proficiency as required.
11. Perform other job-related duties as assigned.

Minimum Qualifications

1. Education and Experience: Any combination equivalent to an associate degree in accounting, finance, or a related field and two years of payroll or accounting.
2. Certificates, Licenses, Special Requirements: Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.
3. FOREIGN TRANSCRIPTS: Candidates submitting foreign transcripts must include a U.S. evaluation and translation from a NACES member organization. Please attach the documents to your online application.

Supplemental Information

RANGE 20 ON THE CLASSIFIED SALARY SCHEULE: Salary placement is at Step 1.

EEO Information

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas.