Substitute-Benefits Specialist Continuous Applicant Pool

Imperial Valley College; California (MO); On-site; USD 65,000 - 79,000; Part time

Job summary

Imperial Valley College seeks a Substitute-Benefits Specialist to research, implement, administer, and coordinate district-wide benefit programs for active and retired employees. You will align with policies, labor agreements, and state laws, while providing technical guidance on fringe benefits to staff and retirees.

The role requires in-depth knowledge of health and welfare plans, insurance carriers, and compliance, with duties spanning enrollment, billing, and open enrollments.

Qualifications

• Two years of college coursework in HR or related field.
• Two years of clerical experience in HR or public administration.
• Certain assignments may require a valid California driver's license.

Responsibilities

• Determine eligibility of active and retired employees for benefits and explain coverage.
• Notify enrollment periods and distribute enrollment materials to employees.
• Prepare monthly claims analysis and balance billings with insurers.
• Coordinate with insurance carriers on rate renewals and contractual changes.
• Maintain field files and provide information on workers' compensation and leaves.
• Assist in coordinating ergonomic assessments and safety-related issues.

Education

Two years of college coursework in human resources management, public administration, or related field

Two years of increasingly responsible clerical experience in human resources or public administration

Job description

Substitute-Benefits Specialist Continuous Applicant Pool

Salary: $71,843.20 Annually

Job Type: Classified Substitute

Job Number: SUB-BEN

Closing: Continuous

Location: 380 East Aten Road, Imperial, CA

Division: Human Resources

Representative Duties

Basic Function

Under the direction of an assigned supervisor, research, review, implement, administer, and coordinate benefit and workers' compensation programs for all active and retired employees according to district policies and procedures, labor agreements, federal and State law and Education Code. Perform a variety of paraprofessional administrative duties involving integration of federal and state mandates as appropriate; provide a variety of technical information and assistance to employees and retirees regarding fringe and applicable mandatory benefit programs.

Distinguishing Characteristics

Incumbents in this position are responsible for assisting with the district's health and welfare benefits, workers' compensation, and employee leaves. This classification requires an in-depth and specialized knowledge of benefits, insurance plans, and coverage offered by the District. The person in this classification must be able to analyze insurance plan options and advise the District on insurance plans which best serve the District and the District's employees. They must possess a deep understanding of employee benefit and safety compliance.

Essential Duties & Responsibilities

• Determine eligibility of active and retired employees and their dependents for receiving benefits; explain benefits to employees; collect premium payments for insurance; assist employees and/or beneficiaries in resolving insurance benefits.
• Notify employees of insurance enrollment periods; distribute enrollment materials, identification cards and insurance information; provide routine correspondence to employees regarding insurance eligibility and coverage; advise District staff of changes and updates to benefits coverage.
• Compile statistical information regarding insurance rates, benefits, and costs; maintain direct contact and meet with insurance carriers and agents regarding rate renewals, contract changes and administration of contracts.
• Prepare monthly claims analysis; review and balance billings and files with insurance providers; assist in resolving claims issues for employees.
• Work with outside agents regarding open enrollments; notify employees of open enrollment periods and distribute related materials.
• Maintain billing records for voluntary payroll deduction insurance premiums.
• Provide employee orientation on Health and Welfare Benefits, update employee benefit information as necessary.
• Represent the district at internal and external benefit related meetings as required.
• Provide information to employees regarding workers' compensation benefits; participate in accident investigations of reported employee injuries.
• Prepare and file workers' compensation claims; prepare statistical analysis of workers' compensation claims as requested; perform follow-ups on workers' compensation claims.
• Maintain all files related to the areas of responsibility. Make recommendations related to risks related to the area of assignment, and overall program effectiveness.
• Assist employees with ergonomic assessments. Coordinate with departments in implementing ergonomic recommendations for employees.
• Assist with employee accommodation requests, coordinating interactive meetings, and perform follow-up actions.
• Assist in the assessment of safety related issues on campus.
• Perform job related duties as assigned.

Minimum Qualifications

Education and Experience: Any combination equivalent: two (2) years of college level coursework in human resources management, public administration, or related field and two (2) years of increasingly responsible clerical experience in human resources or public administration.

Certificates, Licenses, Special Requirements: Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

Supplemental Information

RANGE 23 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement is no higher than a step 1.

EEO Information

Imperial Community College is committed to creating an academic and work environment that fosters diversity, equity, and inclusion and equal opportunity for all, and ensures that students, faculty, management, and staff of all backgrounds feel welcome, included, supported, and safe.

Our culture of belonging, openness, and inclusion makes our district a unique and special place for individuals of all backgrounds.

It is important that our employees' values align with our District's mission and goals for Equal Opportunity, Diversity, Equity, Inclusion, and Access.

Imperial Community College is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas.