School Office Associate II - 12 month

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Paid life insurance

Paid sick/annual leave

Tuition reimbursement

Professional development

Virginia Retirement System

Job summary

Virginia Beach City Public Schools is seeking a full-time clerical assistant to support the principal and school staff. The role involves receptionist duties, attendance tracking, filing, and handling confidential information, with responsibilities across records, transcripts, and communications.

Ideal candidates will have a high school diploma or GED and experience in clerical work, including data entry and basic office software.

Qualifications

• General knowledge of standard office practices and equipment.
• Ability to type and transcribe accurately at a reasonable speed.
• Ability to prepare and maintain computerized records and filing systems.

Responsibilities

• Serve as clerical support to the principal and staff; act as receptionist and telephone operator.
• Record daily attendance and communicate with parents when a student is absent.
• Maintain confidential information and prepare letters, memos and reports.
• Sort and distribute mail; prepare files and records for entering and withdrawing students.
• Assist with scheduling substitutes and maintaining attendance records.

Skills

Typing

Record keeping

Office procedures

Education

High school diploma or GED

Business/keyboarding courses

Job description

General Responsibilities

Perform intermediate skilled clerical work requiring a qualified typist; prepare and maintain records; serve as clerical support to a school principal, staff and faculty.

• Serve as clerical support to the principal and staff; serve as school receptionist and telephone operator; prepare and maintain files and records; assist students and teachers.
• Record daily attendance and calls parents if student is absent.
• Maintain records of excessive student absences and unexcused absences.
• Maintain confidential information.
• Make announcements on the public address system.
• Prepare and call in work orders when requested.
• Sort and distribute mail.
• Verify information for athletic eligibility.
• Prepare and distribute grade cards.
• Maintain student files and respond to transcript requests.
• Maintain catalogs, profiles, calendars, demographics, schedules, attendance and grade records on computer.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips, issue passes.
• Handle a variety of routine technical and administrative assignments.
• Compose and type letters and memoranda in conformance with school policies or from brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors, answer telephone and process mail.
• Assist with scheduling substitutes and maintaining attendance records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Perform related work as required.

General Responsibilities

Perform intermediate skilled clerical work requiring a qualified typist; prepare and maintain records; serve as clerical support to a school principal, staff and faculty.

• Serve as clerical support to the principal and staff; serve as school receptionist and telephone operator; prepare and maintain files and records; assist students and teachers.
• Record daily attendance and calls parents if student is absent.
• Maintain records of excessive student absences and unexcused absences.
• Maintain confidential information.
• Make announcements on the public address system.
• Prepare and call in work orders when requested.Sort and distribute mail.
• Verify information for athletic eligibility.
• Prepare and distribute grade cards.
• Maintain student files and respond to transcript requests.
• Maintain catalogs, profiles, calendars, demographics, schedules, attendance and grade records on computer.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips, issue passes.
• Handle a variety of routine technical and administrative assignments.
• Compose and type letters and memoranda in conformance with school policies or from brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors, answer telephone and process mail.
• Assist with scheduling substitutes and maintaining attendance records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Perform related work as required.

Essential Tasks

• Serve as clerical support to the principal and staff; serve as school receptionist and telephone operator; prepare and maintain files and records; assist students and teachers.
• Record daily attendance and calls parents if student is absent.
• Maintain records of excessive student absences and unexcused absences.
• Maintain confidential information.
• Make announcements on the public address system.
• Prepare and call in work orders when requested.
• Sort and distribute mail.
• Verify information for athletic eligibility.
• Prepare and distribute grade cards.
• Maintain student files and respond to transcript requests.
• Maintain catalogs, profiles, calendars, demographics, schedules, attendance and grade records on computer.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips, issue passes.
• Handle a variety of routine technical and administrative assignments.
• Compose and type letters and memoranda in conformance with school policies or from brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors, answer telephone and process mail.
• Assist with scheduling substitutes and maintaining attendance records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Perform related work as required.

Knowledge, Skills And Abilities

General knowledge of standard office practices, procedures and equipment; general knowledge of school system routine and procedures; general knowledge of business English, spelling and arithmetic; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type, take and transcribe dictation accurately at a reasonable rate of speed; ability to prepare and maintain computerized records and systems; ability to meet the public effectively.

Education And Experience

Required: High school diploma or GED. Clerical experience.
Preferred: Courses work in business, keyboarding, data processing, and various office related software programs.
A comparable amount of training and experience maybe substituted for the minimum qualifications.

Physical Requirements

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking, standing, bending, stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Special Requirements

Regular and reliable attendance is an essential function of this position.

Full Time or Part Time? Full Time

Job Posting Link https://vbschoolscom.finalsite.com/fs/resource-manager/view/d9fdc912-0a29-4b40-9a9d-f99d5149c874

Salary Range: From/To

Hourly rate range: $17.99-$26.24

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

• VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U09

FTE 1.000

Start Date 2026-2027 School Yr

Hourly rate range: $17.99-$26.24

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

• VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U09