Data Clerk

Washington County Schools (TN); Jonesborough (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Washington County Schools in Jonesborough, TN seeks a Data Clerk to manage PowerSchool data extraction, attendance, scheduling and demographics with meticulous accuracy. The role supports district and state reporting and provides confidential clerical assistance to administrators.

The candidate must have a high school diploma (or equivalent) with office computer experience and strong knowledge of Microsoft Office.

Qualifications

• Must have high school diploma or equivalent, with three years of office computer experience.
• Experience with data management systems preferred.
• Strong organizational and accuracy skills required.

Responsibilities

• Handle PowerSchool data extraction and reporting for district and state requirements.
• Maintain accurate attendance, scheduling, grading and demographic records.
• Provide secretarial support and confidential document handling.

Skills

Self-directed

Follow-up without prompting

Initiative to ensure quality processes

Work with students, faculty andparents

Clerical skills

Microsoft Office

confidentiality

PowerSchool

Data management

Data analysis

Organization

Communication

Multi-tasking

Independence

Verbal and written communication

Learn student management applications

Education

High school diploma

Post-secondary degree in computer applications

Tools

PowerSchool

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

• Minimum of high school diploma and three years of experience using computer applications in an office environment, or a post-secondary degree in computer applications with some relevant work experience; or an equivalent combination of education, training, and experience.
• Experience with data and data management system preferred.

Role: DATA CLERK

Education/Experience

• Minimum of high school diploma and three years of experience using computer applications in an office environment, or a post-secondary degree in computer applications with some relevant work experience; or an equivalent combination of education, training, and experience.
• Experience with data and data management system preferred.

Special Qualifications

• Self-directed and able to follow-up without being prompted.
• Ability and willingness to take the initiative to ensure that quality processes are in place to ensure accuracy of information.
• Ability to work with students, faculty and parents
• Superior clerical and computer skills, knowledge of PowerSchool and Microsoft Office a plus Advanced knowledge of Business English, spelling, punctuation, mathematical computation and possession of an excellent vocabulary.
• Thorough knowledge of departmental policies, procedures, and operations.
• Thorough knowledge of the principles of office management and of modern office procedures, systems and equipment such as fax machines, calculators, laptops, mobile devices and PC's.
• Thorough knowledge of spreadsheet analysis, knowledge of the records and reports which must be prepared and maintained.
• Knowledge in maintaining confidentiality of information of a sensitive and confidential nature.
• Proficiency with Microsoft Office applications including Word, Excel and Access.
• Ability to analyze varied functions, processes and tasks for the preparation of varied and complex records and reports.
• Ability to multi-task and work independently and unsupervised on confidential assignments, clerical tasks and with confrontational people.
• Ability to communicate both orally and in written format with employees, parents, and students.
• Possesses technical aptitude necessary to learn current and future student management applications and the integration of such software with common office applications, such as Microsoft Office.
• Ability to successfully complete District, State and other training courses relevant to the completion of job assignments.
• Ability to maintain high standards of accuracy in exercising duties.
• Ability to anticipate work to be completed and initiate proper and acceptable direction for completion of work with little to no supervision and instruction.
• Skill in the use of general office equipment
• Ability to make arithmetical computation and tabulations with speed and accuracy
• Excellent organization, time management and telephone skills.

Essential Performance Responsibilities

The duties of a Washington County Schools Data Entry Clerk include, but are not limited to, the following:

• Performs all PowerSchool activities related to data extraction and reporting for District, State and Federal accountability and funding requirements, including but not limited to data entry, review, verification and extraction of student attendance, scheduling, grading, and demographic records;
• Maintains accurate attendance records regarding student absences, suspensions, late arrivals, early dismissals, field trips, homebound, and student sign-in/sign-outs, etc. Accurately inputs daily attendance of students and contacts parents regarding student absences as directed by Attendance Supervisor.
• Provides clerical assistance for matters related to truancy identification as directed by Administrator
• Maintains accurate student entry and withdraw information and is responsible for all applicable data and reporting associated new and transferred students.
• Participates in District-wide PowerSchool meetings and training activities;
• Is responsible to both District and School-level administrators ensuring confidential, accurate, thorough, and effective use of school-level data;
• Types, completes and/or files various documents, and reports such as letters, memoranda, agendas, etc, as requested by school administrator(s)
• Handles confidential documents in an appropriate manner; maintains confidential files and records such as employee information and student records; enters employee and/or student information to computer as assigned;
• Interacts in a professional manner with various persons in the performance of duties including school administrators and staff, students, parents, business persons, government officials, etc;
• Provides secretarial support by performing such duties as answering, screening and directing telephone calls; screening incoming mail; typing; developing and maintaining a central filing system; directing visitors; scheduling meetings; taking minutes, etc. Provides back-up to other school clerical staff per administrator;
• Provides responsible administrative support in such areas as compiling data, analyzing data, and preparing related statistical reports; compiles and maintains various record keeping systems including maintaining records of a confidential nature;
• Operates general office equipment such as a computer, printer, copier, calculator, facsimile machine, typewriter, telephone system, etc; and
• Performs other related duties as required.

PHYSICAL DEMANDS

This job may require lifting of objects that exceed 20 lbs, with frequent lifting and/or carrying of objects. Weighing up to 10 lbs. Other physical demands that may be required are as followed:

• Pushing and/or pulling
• Climbing
• Stooping and/or kneeling
• Reaching
• Talking
• Hearing
• Seeing

VOCATIONAL PREPARATION

The required vocational preparation may come from any of the following:

• Vocational Education
• Apprentice Training
• On-the-job Training
• Essential Experience

TEMPERAMENT (Personal Traits)

• Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
• Adaptability to dealing with people beyond giving and receiving instruction.
• Adaptability to making generalizations, evaluations, or decisions based on sensory or judgmental criteria.

This job description will be reviewed periodically and at the end of the academic year. This description may be amended and the duties varied. Position effectiveness will be reviewed at the end of the year to determine program viability.

Capacity And Ability Requirements

Specific capacities and abilities may be required of an individual in order to learn or perform adequately, a task or job duty.

• Intelligence: The ability to understand instructions and underlying principles. Ability to

reason and make judgments.

• Verbal: The ability to understand meanings of words and the ideas associated with them.
• Motor Coordination: The ability to coordinate the eyes and the hands or fingers rapidly and accurately in making precise movements with speed.

• Color Discrimination: The ability to perceive or recognize similarities or differences in color or in shapes or other values of the same color.

WORK CONDITIONS

May not always have privacy or quiet place to work.

GENERAL REQUIERMENTS

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties, and skills required of personnel so assigned.