Office Secretary Seneca Elementary School (1.0/10 months)

Baltimore County Public Schools; Maryland; On-site; USD 66,125,000 - 120,891,000; Full time

Benefits offered by this job

Benefits package

Paid holidays

Job summary

Baltimore County Public Schools is seeking an experienced school secretarial/clerical specialist to support elementary or secondary operations. The role handles forms, records, correspondence, scheduling, attendance, and confidential records, with frequent interaction with students, parents, staff, and the public.

Qualifications include a high school diploma and at least three years in secretarial/clerical work; strong teamwork, accuracy, and discretion are essential for this non-exempt position

Qualifications

• High school diploma or equivalent required.
• Three years of secretarial/clerical work experience preferred.
• Combinations of education and experience may be considered.

Responsibilities

• Performs full range of skilled word processing and document preparation.
• Handles data related to student records, attendance, and schedules.
• Maintains confidential records and processes routine reports.
• Greet visitors and coordinate with parents, staff, and the public.
• Operates office equipment and prepares communications for mass mailings.
• Supports field trips, enrollment, and school operational tasks.

Skills

Word processing

Data entry

Records management

Customer service

Communication

Education

High school diploma or equivalent

Three years secretarial/clerical experience

Job description

Performs general office secretarial and clerical duties in an elementary or secondary school. Prepares and processes forms, records, correspondence, memoranda, documents, and reports relating to school activities. Work involves frequent and responsible contacts with students, parents, the general public, administrative offices, and the school’s instructional and support staff. Performs other duties as assigned.

Responsibilities

• Performs a full range of skilled word processing functions. Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
• Composes correspondence and memos. Prepares specialized documents and technical reports. Creates documents for mass mailings. Produces charts, graphs, and tables.
• Prepares, distributes, collects, records, processes, arranges, compiles, files, and maintains data related to student testing, deportment, accidents, enrollment, orientation, suspensions, insurance, withdrawals, medical data, instructional media, and a variety of other school business-related operations.
• Performs typing assignments with required skill and accuracy.Processes and records work which is often of a confidential nature.
• Sets up and operates automated scheduling and attendance procedures; keeps a current file maintenance system for all schedule, attendance, and interim reports in a systematic filing scheme.
• Registers new students, assists with student orientation, may set up and maintain bus schedules. P rocesses incoming and outgoing record folders; maintains class and school enrollment data.Maintains data on the Student Testing and Registration System (STARS) system.
• Greets visitors, answers inquiries and/or directs them to appropriate school personnel.Works with parents, social services, law enforcement personnel, and other visitors, furnishing and obtaining information in accordance with the schools’ operational procedures and confidentiality requirements.Handles telephone calls; furnishes and receives information or directs call to proper person or office.
• Processes incoming and outgoing mail.Obtains and calls in daily lunch count.Maintains small fund for making student loans.Assists students with their personal problems, e.g., missing bus, lost and found, etc.Obtains substitute teachers when required.May assist in library.Maintains supply of and controls issuance and return of keys for school facilities and equipment.
• Arranges team and parent-teacher conferences.Responsible for team notices and minutes.
• Makes arrangements for field trips, obtains parental permission, charters transportation vehicles, determines cost, and may collect fees from students.
• May schedule use of school facility by school related and outside groups.Processes required forms, computing and entering standard fees.Notifies appropriate personnel for custodial and/or technical coverage.
• May maintain inventory of school materials and standard office supplies; obtains needed supplies as required.
• May be the principal’s designee for administering prescribed medication and attends to the health needs of students during the absence of the nurse, excluding situations where there is exposure to blood and bodily fluids.
• Operates various office equipment including PC’s, photocopying equipment, duplicating machines, laminator, etc.May perform routine maintenance and arrange for service and/or repair of equipment.
• Prepares and maintains up-to-date records of all students on class list and attendance record/reports.
• Signs students in and out of school.Issues tardy passes and keeps absentee/tardy records
• Assists with the preparation of instructional requests including end of semester exams, tests, and other such materials as assigned.
• Provides back up assistance to other office clerical personnel to maintain efficient office operations at all times.
• Assists with ensuring accuracy of student attendance records including entering daily and period attendance for all daily substitutes. Maintains attendance related notes for the purpose of providing reliable documentation of recorded attendance information in compliance with district policies.
• Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding student attendance.
• Performs other duties as assigned.

Qualifications

Minimum qualifications: Possession of a high school diploma or equivalent. Three years of secretarial and/or clerical work experience.

Note: Other combinations of applicable education, training, and experience that provide the knowledge, abilities, and skills necessary to perform effectively in the class may be considered.

Knowledge, Skills, And Abilities

• Knowledge of office practices and procedures.Knowledge of filing systems.Knowledge of word processing, spreadsheet, and database software applications.Knowledge of office equipment.
• Skill in performing secretarial and clerical duties.Skill in maintaining records and preparing reports.Skill in composing correspondence.Skill in applying established policies and procedures to work problems.Skill in taking dictation (any method.)
• Ability to establish and maintain effective working relationships with students, parents, administrators, staff, and the public.Ability to communicate clearly and effectively.Ability to appropriately maintain confidential information and records.

Citizenship, residency or work VISA in United States required.

Conditions Of Employment

May be required to work additional hours with little or no notice.

Salary

Grade 02/ESPBC, $23.24-$42.19 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical and Classified Employees Represented by ESPBC, Effective July 1, 2026.

Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/fiscalservices/payroll

Other Compensation

This position may also be eligible for comp time as per the ESPBC Master Agreement and Memorandum of Understanding. Visit the BCPS website for additional information at https://www.bcps.org/cms/One.aspx?portalId=2828&pageId=69996497

FLSA

Exempt

Retention

Eligible for the Maryland State Retirement System

Benefits

BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire.

Visit the BCPS website for additional information about benefit plans for BCPS employees at https://www.bcps.org/hr/compliance/benefits_and_retirement

Contact Information

Office of Temporary and Support Services

Email: [e-mail]

Phone: [phone]