Substation Contract & Invoicing Support Specialist

Brooksource; Forest Park (GA); On-site; USD 42,000 - 63,000; Full time

Job summary

Brooksource is seeking an Administrative Support role to back up the Transmission Analyst by reviewing invoices, work authorizations, and contract terms. The position includes data collection, reporting, and stakeholder coordination to maintain accurate spending and compliance.

The role handles onboarding/offboarding for contract staff, maintains rosters, and ensures timely communications and meeting logistics with internal teams and contract firms. Forest Park, GA office-based.

Qualifications

• Associate's degree or equivalent in business, accounting, finance, or related field preferred.
• 2+ years of experience in project support, invoice or contract administration, accounting, or business administration.
• Proficient in Excel (pivot tables) and MS Office suite; experience with enterprise financial/work management systems is a plus.

Responsibilities

• Back up the Transmission Analyst by reviewing contractor invoices and work authorizations for contract terms and funding limits.
• Flag discrepancies to analytics staff for review and resolution.
• Maintain spend tracking against contract authorities and project amounts.
• Coordinate onboarding/offboarding for contract personnel, including access setup and deactivation.

Skills

Attention to detail

Multitasking

Communication skills

Education

Associate's degree or equivalent in business/finance

Tools

Excel (pivot tables)

Outlook

Teams

SharePoint

Word

PowerPoint

Maximo

Oracle

SAP

Job description

Brooksource is seeking an Administrative Support role to back up the Transmission Analyst by reviewing invoices, work authorizations, and contract terms. The position includes data collection, reporting, and stakeholder coordination to maintain accurate spending and compliance.

The role handles onboarding/offboarding for contract staff, maintains rosters, and ensures timely communications and meeting logistics with internal teams and contract firms. Forest Park, GA office-based.