Subsidy Specialist

Indian Tribe; Oklahoma; On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Annual Leave

Sick Leave

Birthday Leave

Fifteen Paid Holidays

Medical Insurance (employee)

Job summary

Comanche Nation Child Care Programs is seeking a Child Care Subsidy Specialist to manage eligibility for child care subsidies and ensure compliance with tribal policy guidelines.

This role involves clerical support, data entry, and customer service within CN Child Care programs, including monitoring and enforcement of policies in tribal centers and approved facilities.

Qualifications

• Proficient knowledge/experience of computers, Microsoft Office software and general office procedures.
• High school diploma or GED equivalent required.
• Understand the requirement for mandatory reporting of child abuse.
• No felony or misdemeanor conviction related to children; background check and drug/alcohol testing required.

Responsibilities

• Prepare, organize, maintain, and update client files; gather, process, review and file forms and reports.
• Answer calls, emails, messages and prepare communications.
• Make errands to banks, CN facilities, and local vendors.
• Determine eligibility, enroll, certify, recertify and remove clients/providers in subsidy programs.
• Determine provider rates and client co-payments based on eligibility criteria.
• Process monthly timesheets submitted by providers for payment.
• Explain program requirements and expectations to clients.
• Access and update data systems; perform data entry.

Skills

Microsoft Office

Clerical support

Customer service

Policy understanding

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Job Details

• Job Location: Comanche Nation Child Care Program - OK
• Position Type: Full Time
• Education Level: High School Diploma/GED
• Salary Range: $18.00 - $27.59
• Hourly Travel Percentage: None
• Job Shift: M-F/8-5
• Job Category: Admin - Clerical
• OPENING DATE: September 11, 2026
• CLOSING DATE: Open Until Filled

POSITION SUMMARY:

The Child Care Subsidy Specialist will be knowledgeable of the CN Child Care Programs to include the Child Care Development Fund Program, the Child Care Assistance & Family Enrichment program, and the ECDC program. This position will perform routine to difficult technical, clerical and administrative support duties. These duties will ensure that all program eligibility requirements are met according to the terms and conditions of the federal grant. The Child Care Subsidy Specialist performs responsible work involved with applying, interpreting and explaining eligibility requirements for child care services and for before and after-school programs. The Child Care Subsidy Specialist is responsible for clerical support and activities within the Child Care programs. This position will require in-depth program knowledge and customer service duties.

The Child Care Subsidy Specialist will also be responsible for monitoring and enforcing Tribal Child Care Policy Guidelines in Tribally operated centers, provider approved centers and approved home child cares.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Subsidy Duties include:

• Prepare, organize, maintain, and update client files; gather, process, review, maintain and file applicable forms, reports, timesheets, contracts and other required documentation
• Answering/making calls, taking messages, checking and responding to emails, and preparing emails
• Make errand runs to the bank, Comanche Nation Complex, CN childcare facilities and other local vendors
• Determine eligibility status, enroll, certify, re-certify and remove clients/providers participating in the subsidy programs
• Determine correct provider rates and clients' co-payments based on established eligibility criteria
• Receives and calculates all monthly timesheets submitted by providers for payment processing
• Explain and ensure understanding of program requirements and expectations to clients
• Access and utilize data systems and performs data entry to update computer records
• Maintains client confidentiality at all times
• Attend In Service Training and Staff Meetings

Monitoring Duties include:

• Assist with writing policies for health and safety guidelines for centers to abide by.
• Make a minimum of 2 facility/home visits per year.
• Make sure that the facilities are using "best practices" pertaining to TLA's guidelines.
• Assist caregivers in understanding and meeting standards set in place by the Tribal Lead Agency and OHS.
• Provide caregivers with information on health and safety best practices.
• Identify challenges that caregivers may be having and assisting them in meeting those challenges.
• Ensure child care quality through providing resources to caregivers.
• Reassuring parents that the individuals/facilities they choose for childcare are safe and healthy places for children to be in care.
• Be prepared to conduct inspections and use the opportunity to support your providers.
• Monitor child care facilities physical environment.
• Obtain information from the OHS website on center providers.
• Investigate complaints made to the Tribal Lead Agencies pertaining to facilities.

Some travel may be required

Other duties as assigned by supervisor, site director, program director, and/or Tribal Administrator

REPORTS TO:

The Child Care Subsidy Specialist will be directly supervised by the Program Manager

PHYSICAL DEMANDS:

• Must be able to lift 25 lbs.
• Being able to do light maintenance work to include: light cleaning office & areas used by the program to include dusting, sweeping, moping, vacuuming, taking out trash, & cleaning bathrooms.
• Shopping for supplies, materials, and food in the local community.

WORK ENVIRONMENT:

Child Care Programs Office

QUALIFICATIONS:

• Proficient knowledge/experience of computers, Microsoft Office software and general office procedures
• High school diploma or GED equivalent required.
• Understand the requirement for mandatory reporting of child abuse.
• Have no felony conviction or misdemeanor conviction for offenses relating to children; satisfactorily complete background check and drug/alcohol testing required.

BENEFITS PACKAGE:

• Annual Leave (4 hours per pay period)
• Sick Leave (4 hours per pay period)
• Birthday Leave
• Bereavement Leave (5 paid days off for specified family members)
• Fifteen (15) Paid Holidays
• Medical Insurance (100% employer paid for employee only)
• Dental Insurance (100% employer paid for employee only)
• Life Insurance (100% employer paid for employee only- $40K coverage)
• 401K-up to 3% match

VOLUNTARY BENEFITS (100% employee paid via payroll deduction):

• Medical Insurance BCBS (Spouse, Child(ren), and Family coverage available)
• Dental Insurance Delta Dental (Spouse, Child(ren), and Family coverage available)
• Vision Insurance VSP (Employee, Spouse, Child(ren), and Family coverage available)
• Short-term Disability
• Long-term Disability
• Additional Employee Life Insurance
• Spouse, and Child Life Insurance
• AFLAC

EQUAL OPPORTUNITY EMPLOYER:

The Comanche Nation does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

COMANCHE PREFERENCE applies in accordance to the Comanche Nation Human Resources Policies and Procedures. Eligible applicants must submit proof of enrollment with employment application to receive Comanche preference.

INDIAN PREFERENCE applies in accordance with Indian Preference Act of 1934 (Title 25, USC Section 472), Form 4432 must be submitted with employment application to receive Indian Preference. Non-Indian applications will be considered in the absence of qualified Comanche and/or Indian preference applicants.

VETERAN PREFERENCE applies in accordance to the Comanche Nation Human Resources Policies and Procedures. Eligible applicants must submit proof of veteran status, DD Form 214, with employment application to receive veteran preference.