Subsidy Specialist

Comanche Nation Headquarters; Oklahoma; On-site; USD 38,000 - 52,000; Full time

Job summary

Comanche Nation Headquarters in Oklahoma seeks a Child Care Subsidy Specialist to manage eligibility for CN Child Care Development Fund, Assistance & Family Enrichment, and ECDC programs.

The role requires handling client files, determining eligibility, explaining requirements, data entry, and ensuring compliance with tribal policies. Travel to facilities may be required; strong customer service and confidentiality are essential.

Qualifications

• High school diploma or GED required.
• Background check and drug/alcohol testing required.
• Know mandatory reporting of child abuse.

Responsibilities

• Prepare, organize, maintain, and update client files and related forms.
• Explain eligibility requirements to clients and determine eligibility status.
• Monitor and enforce tribal child care policy guidelines.
• Conduct facility/home visits and inspections.
• Assist with data entry and reporting for the subsidy programs.

Skills

Computer proficiency

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Job description

OPENING DATE: September 11, 2026CLOSING DATE: Open Until FilledPOSITION SUMMARY: The Child Care Subsidy Specialist will be knowledgeable of the CN Child Care Programs to include the Child Care Development Fund Program, the Child Care Assistance & Family Enrichment program, and the ECDC program. This position will perform routine to difficult technical, clerical and administrative support duties. These duties will ensure that all program eligibility requirements are met according to the terms and conditions of the federal grant. The Child Care Subsidy Specialist performs responsible work involved with applying, interpreting and explaining eligibility requirements for child care services and for before and after-school programs. The Child Care Subsidy Specialist is responsible for clerical support and activities within the Child Care programs. This position will require in-depth program knowledge and customer service duties.The Child Care Subsidy Specialist will also be responsible for monitoring and enforcing Tribal Child Care Policy Guidelines in Tribally operated centers, provider approved centers and approved home child cares.ESSENTIAL DUTIES AND RESPONSIBILITIES:Subsidy Duties include:Prepare, organize, maintain, and update client files; gather, process, review, maintain and file applicable forms, reports, timesheets, contracts and other required documentationAnswering/making calls, taking messages, checking and responding to emails, and preparing emailsMake errand runs to the bank, Comanche Nation Complex, CN childcare facilities and other local vendorsDetermine eligibility status, enroll, certify, re-certify and remove clients/providers participating in the subsidy programsDetermine correct provider rates and clients' co-payments based on established eligibility criteriaReceives and calculates all monthly timesheets submitted by providers for payment processingExplain and ensure understanding of program requirements and expectations to clientsAccess and utilize data systems and performs data entry to update computer recordsMaintains client confidentiality at all timesAttend In Service Training and Staff MeetingsMonitoring Duties include:Assist with writing policies for health and safety guidelines for centers to abide by.Make a minimum of 2 facility/home visits per year.Make sure that the facilities are using \"best practices\" pertaining to TLA's guidelines.Assist caregivers in understanding and meeting standards set in place by the Tribal Lead Agency and OHS.Provide caregivers with information on health and safety best practices.Identify challenges that caregivers may be having and assisting them in meeting those challenges.Ensure child care quality through providing resources to caregivers.Reassuring parents that the individuals/facilities they choose for childcare are safe and healthy places for children to be in care.Be prepared to conduct inspections and use the opportunity to support your providers.Monitor child care facilities physical environment.Obtain information from the OHS website on center providers.Investigate complaints made to the Tribal Lead Agencies pertaining to facilities.Some travel may be requiredOther duties as assigned by supervisor, site director, program director, and/or Tribal AdministratorREPORTS TO: The Child Care Subsidy Specialist will be directly supervised by the Program ManagerPHYSICAL DEMANDS:Must be able to lift 25 lbs.Being able to do light maintenance work to include: light cleaning office & areas used by the program to include dusting, sweeping, moping, vacuuming, taking out trash, & cleaning bathrooms.Shopping for supplies, materials, and food in the local community.WORK ENVIRONMENT: Child Care Programs OfficeQUALIFICATIONS:Proficient knowledge/experience of computers, Microsoft Office software and general office proceduresHigh school diploma or GED equivalent required.Understand the requirement for mandatory reporting of child abuse.Have no felony conviction or misdemeanor conviction for offenses relating to children; satisfactorily complete background check and drug/alcohol testing required.BENEFITS PACKAGE:Annual Leave (4 hours per pay period)Sick Leave (4 hours per pay period)Birthday LeaveBereavement Leave (5 paid days off for specified family members)Fifteen (15) Paid HolidaysMedical Insurance (100% employer paid for employee only)Dental Insurance (100% employer paid for employee only)Life Insurance (100% employer paid for employee only- $40K coverage)401K-up to 3% matchVOLUNTARY BENEFITS (100% employee paid via payroll deduction):Medical Insurance BCBS (Spouse, Child(ren), and Family coverage available)Dental Insurance Delta Dental (Spouse, Child(ren), and Family coverage available)Vision Insurance VSP (Employee, Spouse, Child(ren), and Family coverage available)Short-term DisabilityLong-term DisabilityAdditional Employee Life InsuranceSpouse, and Child Life InsuranceAFLACEQUAL OPPORTUNITY EMPLOYER: The Comanche Nation does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.COMANCHE PREFERENCE applies in accordance to the Comanche Nation Human Resources Policies and Procedures. Eligible applicants must submit proof of enrollment with employment application to receive Comanche preference.INDIAN PREFERENCE applies in accordance with Indian Preference Act of 1934 (Title 25, USC Section 472), Form 4432 must be submitted with employment application to receive Indian Preference. Non-Indian applications will be considered in the absence of qualified Comanche and/or Indian preference applicants.VETERAN PREFERENCE applies in accordance to the Comanche Nation Human Resources Policies and Procedures. Eligible applicants must submit proof of veteran status, DD Form 214, with employment application to receive veteran preference.