Subscription Document Specialist

AppleOne Employment Services; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

AppleOne Employment Services in New York, NY is seeking a detail-oriented Subscription Document Specialist to support investor onboarding, review subscription agreements, AML documents, and tax forms for private funds.

You will ensure accurate data entry in Anduin and Appian, maintain trackers, and collaborate with internal teams and legal counsel to resolve issues, contributing to efficient onboarding workflows.

Qualifications

• Review and manage private fund subscription documents, AML forms, tax forms, side letters, and investor onboarding packages.
• Maintain onboarding trackers, communication logs, issue trackers, and documentation status updates.
• Execute test scripts for new fund launches, system enhancements, bug fixes, and project-related initiatives.
• Support documentation governance, workflow standardization, reporting, and process improvement efforts.
• Bachelor’s degree in Business Administration, Finance, or related field.
• 5+ years of hands-on experience in documentation management, drafting, content governance, subscription review, investor onboarding, or related financial services operations.
• Strong knowledge of subscription review processes and private wealth management operations.
• Experience with MS Office; SharePoint and Confluence helpful.

Responsibilities

• Review, intake, categorize, and validate subscription agreements, AML documents, tax forms, and related private fund documentation.
• Maintain accurate status trackers, communication logs, issue trackers, and onboarding documentation to support transparency and timely follow-up.
• Enter and manage data within Anduin, Appian, and related document management or collaboration systems in accordance with established standards and checklists.
• Prepare, collate, and execute final document packages for investor onboarding while responding to customer inquiries in a clear and timely manner.
• Coordinate with internal teams, offshore partners, key stakeholders, and legal counsel when required to resolve documentation or onboarding issues.
• Support new fund launches, bug fixes, enhancement releases, system updates, document migrations, reporting, dashboards, and process improvement initiatives.

Skills

Documentation management

Investor onboarding

AML documentation

Subscription review

Data entry

Education

Bachelor's degree in Business Administration or Finance

Tools

Anduin

Appian

SharePoint

Confluence

Microsoft Office

Job description

Job Summary

We are seeking a detail-oriented Subscription Document Specialist for a direct hire opportunity in New York, NY within the financial services industry. This role is ideal for a documentation, investor onboarding, or private funds professional with strong experience reviewing subscription agreements, AML documentation, tax forms, and related private fund materials.

The Subscription Document Specialist will support investor onboarding by ensuring subscription documents are accurate, complete, properly categorized, and processed through key platforms such as Anduin and Appian. This position offers the opportunity to work in a professional, collaborative environment with exposure to private wealth management operations, fund launches, system enhancements, process improvement, and cross-functional stakeholder coordination.

This is a strong opportunity for a highly organized finance operations professional who enjoys quality-driven work, structured processes, supportive teamwork, and the ability to contribute to improved documentation workflows and onboarding efficiency.

Key Responsibilities

• Review, intake, categorize, and validate subscription agreements, side letters, AML documents, tax forms, and related private fund documentation.
• Maintain accurate status trackers, communication logs, issue trackers, and onboarding documentation to support transparency and timely follow-up.
• Enter and manage data within Anduin, Appian, and related document management or collaboration systems in accordance with established standards and checklists.
• Prepare, collate, and execute final document packages for investor onboarding while responding to customer inquiries in a clear and timely manner.
• Coordinate with internal teams, offshore partners, key stakeholders, and legal counsel when required to resolve documentation or onboarding issues.
• Support new fund launches, bug fixes, enhancement releases, system updates, document migrations, reporting, dashboards, and process improvement initiatives.

Compensation and Benefits

• Salary range: $85,000 to $110,000 per year.
• Job type: Direct hire.
• Location: New York, NY.

Required Qualifications and Skills

• Review and manage private fund subscription documents, AML forms, tax forms, side letters, and investor onboarding packages.
• Maintain onboarding trackers, communication logs, issue trackers, and documentation status updates.
• Execute test scripts for new fund launches, system enhancements, bug fixes, and project-related initiatives.
• Support documentation governance, workflow standardization, reporting, and process improvement efforts.
• Bachelor’s degree in Business Administration, Finance, or a related field.
• 5+ years of hands-on experience in documentation management, drafting, content governance, subscription review, investor onboarding, or related financial services operations.
• Strong knowledge of subscription review processes and private wealth management operations.
• Experience working with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with SharePoint, Confluence, document management systems, or similar collaboration platforms.
• Strong analytical, problem-solving, organizational, and multitasking skills.
• High level of accuracy, attention to detail, and commitment to quality.
• Ability to communicate proactively with internal teams, stakeholders, offshore teams, and customers.
• Ability to manage multiple priorities in a fast-paced financial services environment.

Preferred Qualifications

• Prior working knowledge of Anduin and Appian.
• Familiarity with regulatory requirements in the financial services industry.
• Experience with project management tools and software.
• Knowledge of data analysis, reporting tools, dashboards, and documentation system reporting.
• Experience supporting digital transformation initiatives, document migration, workflow improvement, or documentation governance projects.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.