Submissions Clerk

Heritage Auctions, Inc.; Dallas (TX); On-site; USD 20,664,000 - 30,307,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Paid time off

401k savings plans

Onsite gym with personal trainer

Job summary

Heritage Auctions, headquartered in Dallas, TX, seeks an Inventory Submissions Clerk to support the Wholesale team by processing coins for grading submissions. The role requires attention to detail, comfort with valuable items, and ability to perform repetitive tasks in a fast-paced environment.

Responsibilities include intake, verification, documentation, and communication with clients and grading services, while maintaining accurate records and inventory security.

Qualifications

• Strong attention to detail and ability to follow precise procedures.
• Clear written and verbal communication skills.

Responsibilities

• Receive and open incoming packages from grading services and clients.
• Verify contents against invoices, submission forms, and internal records.
• Prepare coins, paperwork, and invoices for grading submissions.
• Crack open graded coins when required, following handling and safety procedures.
• Organize, label, and stage submissions for shipment to grading services.
• Maintain accurate records in internal systems related to submissions and inventory movement.

Skills

Attention to detail

Precise procedures

Written and verbal communication

Computer skills

Lift up to 50 pounds

Tools

Microsoft Office

Excel

Outlook

Word

Job description

Description

Build your career with Heritage Auctions, the world’s largest collectibles auctioneer. Celebrating its 50th anniversary in 2026, Heritage Auctions has spent five decades connecting collectors with extraordinary objects and the stories behind them. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage serves more than 50 auction categories, including Coins, Sports, Comics, Entertainment, Historical, Jewelry, Fine and Decorative Art, Luxury Accessories, Wine, and many more. Join a collaborative, fast-paced company where curiosity is valued, expertise is celebrated, and every day offers an opportunity to work with remarkable pieces of history and culture.

ROLE SUMMARY:

The Inventory Submissions Clerk supports the Wholesale team by receiving, processing, and preparing coins for third party grading submissions. This role is highly detail oriented and hands on, involving package intake, inventory handling, invoice and paperwork preparation, and direct communication with clients. The ideal candidate is organized, careful with valuable items, and comfortable performing repetitive physical tasks in a fast-paced environment.

LOCATION:

South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

Benefits

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Onsite gym with access to a personal trainer

COMPENSATION:

Commensurate based on experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Duties include, but are not limited to, the following:

• Receive and open incoming packages from grading services and clients
• Verify contents against invoices, submission forms, and internal records
• Prepare coins, paperwork, and invoices for grading submissions
• Crack open graded coins when required, following established handling and safety procedures
• Organize, label, and stage submissions for shipment to grading services
• Willingness to adapt to changing priorities based on submission volume
• Communicate with clients and grading services regarding submission status, discrepancies, or questions
• Maintain confidentiality regarding client information and inventory values
• Maintain accurate records in internal systems related to submissions and inventory movement
• Ensure proper handling, security, and tracking of valuable and fragile items
• Assist with general inventory organization and operational support as needed
• Strong attention to detail and ability to follow Precise procedures
• Ability to maintain accuracy while processing high volumes of submissions
• Comfortable handling valuable, rare, or fragile items
• Good computer skills and ability to work within inventory or order management systems
• Clear written and verbal communication skills for client interaction
• Ability to work independently and manage repetitive tasks efficiently
• Ability to lift and move items weighing up to 50 pounds

Requirements

What we are looking for:

• Strong attention to detail and ability to follow Precise procedures
• Ability to maintain accuracy while processing high volumes of submissions
• Comfortable handling valuable, rare, or fragile items
• Good computer skills and ability to work within inventory or order management systems
• Clear written and verbal communication skills for client interaction
• Ability to work independently and manage repetitive tasks efficiently
• Ability to lift and move items weighing up to 50 pounds
• Coin knowledge is a plus, but not required
• Proficiency in Microsoft Office Suite, including:
  • Word: document formatting, templates, and mail merge
  • Excel: spreadsheets and data reporting
  • Outlook: calendar management, task coordination, and handling high-volume correspondence

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE