Submarine Program Administrative Specialist

U.S. Fleet Forces Command; Portsmouth (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

NORFOLK NAVAL SHIPYARD seeks an Administrative Support Assistant (OA) to support the Submarine Program Office (0-6) in the Operations Department. The role emphasizes accurate document review, coordination of office services, and data consolidation for reports, with duties extending to budget-related tasks and internal communications.

The position requires adherence to security regulations, timekeeping responsibilities, and the ability to coordinate with department heads, while travel may be

Qualifications

• Experience with office automation software (such as Word, Excel, and PowerPoint) to research information, gather data, and prepare charts, graphs, narratives, and presentation slides for briefings.
• Experience with composing, editing, and reviewing official memos, letters, and reports using correct grammar, spelling, and punctuation to ensure compliance with office correspondence standards.
• Experience with following security regulations to handle classified materials, assist with security training, and use the Joint Personnel Adjudication System (JPAS) to prepare security clearance messages for official business travel.
• Experience with managing executive calendars, coordinating meeting logistics, prioritizing daily administrative tasks under changing deadlines, and applying office procedures to resolve routine and non-standard
• Experience with consolidating, and summarizing budget data; tracking expenditure; and preparing routine financial summary reports for management review.

Responsibilities

• You will review directives and forms to eliminate duplication and ensure that all material covered is current.
• You will coordinate services such as telephones, office equipment, supplies, office space, printing, publications, files, forms, control logs, copy machines, mail, and messenger services.
• You will research, gather, analyze, and consolidate data for both recurring and special reports.
• You will review outgoing Operations Department correspondence for completeness, clarity of expression, adherence to NNSY instructions and Operations Department policies, attachment of enclosures, proper grammar, punctuation, and spelling.
• You will compile, consolidate, and summarize budgetary data for source documents such as supply orders, purchase orders, accounting records, work reports, and payroll records.
• You will initiate and develop administrative functions and duties for the Submarine Program Officer including administrative timekeeping, communication between and tasking to Department Head liaisons, workshops, and supply and inventory management.

Skills

Office automation

Data analysis

Communication

Security awareness

Calendar management

Tools

Word

Excel

PowerPoint

JPAS

Job description

NORFOLK NAVAL SHIPYARD seeks an Administrative Support Assistant (OA) to support the Submarine Program Office (0-6) in the Operations Department. The role emphasizes accurate document review, coordination of office services, and data consolidation for reports, with duties extending to budget-related tasks and internal communications.

The position requires adherence to security regulations, timekeeping responsibilities, and the ability to coordinate with department heads, while travel may be