Subject Area Program Data Management Specialist

Montclair State University; Montclair (NJ); Sur place; USD 76 000 - 84 000; Plein temps

Avantages offerts par ce poste

Health insurance

Retirement plans

Tuition assistance

Résumé du poste

Montclair State University is seeking a Subject Area Program Data Management Specialist in Montclair, NJ to support the Department of Teaching and Learning. The role focuses on data collection, analysis, enrollment, and program administration across 17 subject areas.

The specialist will manage adjunct faculty onboarding, schedule tracking, budget processes, events, and accreditation activities while ensuring accurate web and data reporting.

Qualifications

• REQUIRED: Bachelor’s degree in education or a related field.
• Minimum of three years of professional experience.
• Highly proficient in Microsoft Office suite, especially Excel/Google Sheets.
• Exceptional organisational and communication skills.
• Enthusiastic self‑starter who can manage multiple priorities simultaneously within a dynamic higher education environment.

Responsabilités

• Oversee data management for all aspects of the program, including collecting, organizing, and analyzing current and post‑graduation data.
• Organise and track the subject area program course schedule, staffing, and room assignments.
• Process the hiring, onboarding, welcoming, and orientation of subject area adjunct faculty.
• Assist with the planning and management of annual academic program events such as Clinical Orientation and the Action Research Symposium, including organising catering; reserving rooms; managing event RSVPs and sign‑in; preparing programmes and folders; organising student schedules for individual sessions; processing speaker/presenter honouraria.
• Manage the budget system to procure goods and services; arrange professional development credits for collaborating in‑service teachers; and follow up with students who do not attend.
• Monitor the subject area programme's web presence to ensure that it is current and accurate.
• Monitor enrolment data and provide regular updates to the programme coordinators to balance course sections, hire additional instructors, and confirm instructors.
• Manage and monitor enrolment and student progress data in P12 clinical and seminar course sections; communicate with students and instructors as needed.
• Provide support for P12 accreditation and programme approval activities.
• Visit clinical locations with the programme coordinators for cooperating teacher information sessions and orientations.
• Process paperwork for P12 subject area pre‑clinical placements and mentors.
• Track, schedule, and organise subject area adjunct observations.
• Organise and attend subject area GPC/UPC meetings; schedule meetings and rooms; prepare meeting materials; manage RSVPs, distribution of minutes, and meeting follow‑up.
• Follow up consistently (i.e., weekly) on pending items related to scheduling, hiring, payment, reimbursement, etc.
• Perform other duties as assigned. Management retains the right to add or change job duties at any time.

Connaissances

Excel

Google Sheets

Organizational skills

Communication skills

Self-starter

Formation

Bachelor’s degree in education

Outils

Microsoft Office

Description du poste

Subject Area Program Data Management Specialist

Reporting to the Chair of the Department of Teaching and Learning, the Subject Area Program Data Management Specialist is a full‑time position in an established and well‑regarded teacher education program in the P‑12 subject areas that prepares middle/secondary teachers with certifications in 17 subject areas across the MSU campus (e.g., mathematics, English, foreign languages, social studies, health/PE, art, music, dance, theater, the sciences, etc.). The Specialist works closely with the program faculty, Undergraduate Program Coordinator, Graduate Program Coordinator (GPC), and Clinical Course Coordinator, and has primary responsibility for managing clerical and administrative functions specific to the subject area programs.

Principal Duties and Responsibilities

• Oversee data management for all aspects of the program, including collecting, organizing, and analyzing current and post‑graduation data.
• Organise and track the subject area program course schedule, staffing, and room assignments.
• Process the hiring, onboarding, welcoming, and orientation of subject area adjunct faculty.
• Assist with the planning and management of annual academic program events such as Clinical Orientation and the Action Research Symposium, including organising catering; reserving rooms; managing event RSVPs and sign‑in; preparing programmes and folders; organising student schedules for individual sessions; processing speaker/presenter honouraria.
• Manage the budget system to procure goods and services; arrange professional development credits for collaborating in‑service teachers; and follow up with students who do not attend.
• Monitor the subject area programme's web presence to ensure that it is current and accurate.
• Monitor enrolment data and provide regular updates to the programme coordinators to balance course sections, hire additional instructors, and confirm instructors.
• Manage and monitor enrolment and student progress data in P12 clinical and seminar course sections; communicate with students and instructors as needed.
• Provide support for P12 accreditation and programme approval activities.
• Visit clinical locations with the programme coordinators for cooperating teacher information sessions and orientations.
• Process paperwork for P12 subject area pre‑clinical placements and mentors.
• Track, schedule, and organise subject area adjunct observations.
• Organise and attend subject area GPC/UPC meetings; schedule meetings and rooms; prepare meeting materials; manage RSVPs, distribution of minutes, and meeting follow‑up.
• Follow up consistently (i.e., weekly) on pending items related to scheduling, hiring, payment, reimbursement, etc.
• Perform other duties as assigned. Management retains the right to add or change job duties at any time.

Qualifications

• REQUIRED: Bachelor’s degree in education or a related field.
• Minimum of three years of professional experience.
• Highly proficient in Microsoft Office suite, especially Excel/Google Sheets.
• Exceptional organisational and communication skills.
• Enthusiastic self‑starter who can manage multiple priorities simultaneously within a dynamic higher education environment.
• PREFERRED: Experience supporting colleagues and community and/or P‑12 school partners.

Salary Range $76,486.40-$84,131.83 Annual

Benefits

• Health insurance
• Retirement plans
• Tuition assistance

Position Type Professional - Non‑Faculty

Contact Information: For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973‑655‑5000 (Option 2), or email [e-mail].

Inclusion Statement Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the website at www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/

About Us Building on a distinguished history dating back to 1908, Montclair State University has evolved from an institution that was a recognised leader in teacher education to an R2 research institution ranked as one of the 100 best public doctoral universities in the nation. The University serves 22,000 undergraduate and graduate students with more than 300 doctoral, master's and baccalaureate programs provided by 13 colleges and schools. Situated on a beautiful 252‑acre campus just 12 miles from New York City, Montclair delivers the instructional and research resources of a large public university while retaining the supportive and personalised academic environment that provides a feeling of community more typical of smaller institutions. Montclair State University is proud to be committed to the principle of equal employment opportunity and does not discriminate in its recruitment and employment practices. The University is an inclusive, richly diverse community that fosters mutual respect, tolerance and understanding among all students and employees.