Business Operations Manager (NJ PBS)

Montclair State University; Montclair (NJ); On-site; USD 66,000 - 86,000; Full time

Job summary

Montclair State University is seeking a Business Operations Manager to provide operational and financial support to NJ PBS station leadership and departments. The role serves as the central resource for office operations, people processes, vendor management, and day-to-day operational functions across the station.

You will oversee budgets, financial reporting, procurement, HR collaboration, and travel workflows, ensuring compliance, timely payroll, and efficient work environment.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Minimum of two years of professional administrative experience.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent interpersonal, written, and oral communication skills.
• Experience with various electronic databases and technology-dependent office operations.
• Proven experience in project coordination and process improvement.
• Excellent organizational skills and self-initiative to perform a wide range of tasks without supervision.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities with creativity, flexibility, self-motivation, and strong communication skills.

Responsibilities

• Manage and monitor cost center budgets, grant accounts, and earned revenue accounts.
• Prepare and submit financial reports to the NJ PBS and other funders as needed.
• Oversee day-to-day budget operations while supporting the GM.
• Process purchase orders, invoices, and expense reports with university financial systems.
• Collaborate with HR, Procurement, Facilities, and other offices on onboarding and cross-department operations.
• Manage vendor contracts and relationships, including office supplies, equipment, and maintenance.
• Serve as the point of contact for external vendors and service providers.
• Oversee office supply inventory and coordinate facility maintenance activities.
• Support grant compliance documentation and record-keeping.
• Oversee the station master calendar, event scheduling, and internal communications.
• Manage travel operations and reimbursement workflows, ensuring compliance.
• Perform other duties as assigned.

Skills

MS Office

Google Workspace

Communication

Project coordination

Organizational skills

Analytical skills

Multitasking

Problem solving

Education

Bachelor’s degree

Master’s degree

Tools

Workday

Job description

Job Description SUMMARY:

Reporting to the General Manager, the Business Operations Manager provides operational and financial support to NJ PBS station leadership and departments. This position serves as the central resource for office operations, people processes, vendor management, and operational functions across the station. The Business Administrator ensures station operations run efficiently and supports the General Manager in managing day-to-day operations of the NJ PBS office.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Manage and monitor cost center budgets, grant accounts, and earned revenue accounts.


• Prepare and submit financial reports to the NJ PBS and other funders as needed.


• Oversee day-to-day budget operations while supporting the GM, who retains overall budget responsibility.


• Process purchase orders, invoices, and expense reports in coordination with university financial systems.


• Collaborate with Human Resources, Procurement, Facilities, and other University offices to manage comprehensive employee onboarding and cross-departmental operations, ensuring timely payroll, benefits enrollment, workspace allocation, and regulatory compliance.


• Manage vendor contracts and relationships ( including office supplies, equipment, and maintenance).).


• Serve as the point of contact for external vendors and service providers to monitor performance, resolve issues, and ensure compliance.


• Oversee office supply inventory and coordinate facility maintenance activities to ensure a safe, efficient, and well-equipped work environment.


• Support grant compliance documentation and record-keeping.


• Oversee the station master calendar, event scheduling, and internal communications.


• Manage and oversee all station travel operations and reimbursement workflows, enforcing compliance with University and grant travel policies, budgetary constraints, and documentation requirements.


• Perform other duties as assigned. Management retains the right to add or change job duties at any time.

QUALIFICATIONS:

REQUIRED:

• Bachelor’s degree from an accredited college or university in a related field.


• Minimum of two years of professional experience in an administrative role.


• Proficiency in Microsoft Office Suite and Google Workspace.


• Excellent interpersonal, written, and oral communication skills.


• Experience with various electronic databases and technology-dependent office operations, including Microsoft Office and Google Suite programs.


• Proven experience in project coordination and process improvement.


• Excellent organizational skills and self-initiative to perform a wide range of tasks without direct supervision or guidance.


• Strong analytical and problem-solving skills with attention to detail.


• Ability to manage multiple priorities and projects and demonstrate creativity, flexibility, self-motivation, and strong problem-solving, analysis, and communication skills.

PREFERRED:

• Master’s degree from accredited college or university.


• Experience in a university, public media, or nonprofit administrative environment.


• Familiarity with Workday.


• Demonstrated experience in office administration or operational management, including financial administration, vendor management, and HR processes


• Familiarity with project management tools and document management systems.


• Familiarity with state and federal procurement laws.


• Bilingual proficiency in English and Spanish.

Salary Range:

$66,067.40-$85,903.70 Annually The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/ Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer. Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.

Department NJ PBS:

Position Type Professional - Non-Faculty

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email [e-mail].

Inclusion Statement:

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the website at www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy:

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/

About Us:

Building on a distinguished history dating back to 1908, Montclair State University has evolved from an institution that was a recognized leader in teacher education to an R2 research institution ranked as one of the 100 best public doctoral universities in the nation. The University serves 22,000 undergraduate and graduate students with more than 300 doctoral, master's and baccalaureate programs provided by 13 colleges and schools. Situated on a beautiful 252-acre campus just 12 miles from New York City, Montclair delivers the instructional and research resources of a large public university while retaining the supportive and personalized academic environment that provides a feeling of community more typical of smaller institutions. Montclair State University is proud to be committed to the principle of equal employment opportunity and does not discriminate in its recruitment and employment practices. The University is an inclusive, richly diverse community that fosters mutual respect, tolerance and understanding among all students and employees.