Subcontracts Coordinator & Vendor Liaison

Primoris Services Corporation; Scottsdale (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

Primoris Services Corporation is seeking a Subcontract Assistant to support the Subcontracts team with documentation, vendor management, and file maintenance. You will liaise with project teams, vendors, and accounting to ensure compliant subcontract activities.

Responsibilities include organizing subcontract folders, reviewing RFAs, and assisting with invoices and financial records in Viewpoint or related software. Office-based role with standard hours in a dynamic construction environment.

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• 1-3 years in administrative, construction, subcontracting, accounting, or project support is preferred.
• Experience with document management systems, vendor records, or contract administration is a plus.

Responsibilities

• Coordinate subcontract documentation and vendor management processes.
• Maintain subcontract folders and ensure completeness of RFAs and agreements.
• Support invoice processing and resolve routine invoice concerns.
• Manage the shared Subcontracts mailbox and route inquiries to the right staff.
• Prepare meeting minutes and maintain department records and databases.

Skills

Organizational skills

Attention to detail

Communication

Customer service

Teamwork

Problem solving

Independence

Education

High School Diploma or GED

Associate degree in Business Administration, Construction Management, Accounting, or related field preferred

Tools

ACC

Viewpoint

Egnyte

pVault

Microsoft Office Suite

Job description

Primoris Services Corporation is seeking a Subcontract Assistant to support the Subcontracts team with documentation, vendor management, and file maintenance. You will liaise with project teams, vendors, and accounting to ensure compliant subcontract activities.

Responsibilities include organizing subcontract folders, reviewing RFAs, and assisting with invoices and financial records in Viewpoint or related software. Office-based role with standard hours in a dynamic construction environment.