Subcontracts Coordinator - Primoris Energy Services - Hubbard, Texas

Primoris Services Corporation; Town of Texas (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Weekly pay

Medical coverage

401(k) with company match

ESP Plan

Pet coverage

Legal assistance

Safety programs

Job summary

Primoris Energy Services is seeking a Subcontracts Coordinator to provide administrative and operational support for the energy services team in Hubbard, Texas. You will manage subcontract documents, assist with execution, and coordinate with PMs, legal, and other departments to ensure timely closeout and accurate invoicing.

The role requires 2+ years in administration or coordination, strong MS Office skills, and the ability to multitask in a fast-paced environment.

Qualifications

• High school diploma or equivalent; associate's or bachelor's in business administration, construction management, or related field preferred.
• 2+ years in administrative or coordination role, preferably in construction or energy services.
• Experience with subcontract administration or procurement is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail; excellent written and verbal communication.
• Ability to work independently and in a fast-paced team environment.

Responsibilities

• Assist in preparation, review, and distribution of subcontract agreements, amendments, and related documents.
• Maintain organized subcontract files, both physical and electronic.
• Track subcontract compliance including insurance certificates and lien waivers.
• Coordinate with project managers, legal, and other departments for subcontract execution and closeout.
• Process and track subcontract invoices, ensuring accuracy and adherence to payment terms.
• Respond to inquiries from subcontractors and internal stakeholders regarding status and requirements.
• Prepare reports and summaries related to subcontract activities as needed.
• Identify issues or discrepancies in subcontract documents and elevate as needed.
• Support negotiation by gathering and organizing relevant information.
• Adhere to company policies and procedures related to subcontract management.

Skills

Administrative coordination

Communication skills

Multitasking

Teamwork

Education

High school diploma or equivalent

Associate's/Bachelor's in business administration or construction management preferred

Tools

Microsoft Office Suite

Job description

Job Overview

Job Summary: The Subcontracts Coordinator will provide administrative and operational support to the Primoris Energy Services team in Hubbard, Texas, specifically focusing on the efficient management and execution of subcontracts. This role ensures timely and accurate processing of subcontract-related documentation and communications.

Job Responsibilities:**

• Assist in the preparation, review, and distribution of subcontract agreements, amendments, and related documents.
• Maintain organized and up-to-date subcontract files, both physical and electronic.
• Track and monitor subcontract compliance, including insurance certificates, lien waivers, and other required documentation.
• Coordinate with project managers, legal, and other departments to facilitate subcontract execution and closeout.
• Process and track subcontract invoices, ensuring accuracy and adherence to payment terms.
• Respond to inquiries from subcontractors and internal stakeholders regarding subcontract status and requirements.
• Prepare reports and summaries related to subcontract activities as needed.
• Identify potential issues or discrepancies in subcontract documents and elevate to appropriate personnel.
• Support the negotiation process by gathering and organizing relevant information.
• Adhere to company policies and procedures related to subcontract management.

Job Qualifications:**

• High school diploma or equivalent; Associate's or Bachelor's degree in business administration, construction management, or a related field preferred.
• 2+ years of experience in an administrative or coordination role, preferably within the construction or energy services industry.
• Prior experience with subcontract administration or procurement is a significant plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with construction project lifecycles and associated documentation.
• Ability to manage multiple tasks and prioritize effectively.

Company Overview

Primoris Energy Services is a major direct-hire contractor in the U.S. delivering self-performed turnkey industrial construction and EPC services. We offer these services to our clients within the refining, gas processing, chemical/petrochemical, hydrogen, power generation, mining, pulp and paper industries from the first groundbreaking activity all the way through commissioning and start-up of the project. Primoris forms a partnership with our customers and major stakeholders from early-stage engineering through construction completion and commercial operation, safely, on-time, and within budget.

Benefits

• Competitive compensation, paid weekly.
• Best-in-class medical, dental, vision, and LTD/STD coverage.
• 401(k) with company match, vested on day one.
• Employee Stock Purchase Plan [ESPP].
• Pet coverage for your furry friends.
• Legal assistance coverage.
• Award-winning safety programs.

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.