Subcontracts & Vendor Coordination Specialist

Primoris-Services-Corporatio; Scottsdale (AZ); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Paid Company Holidays

Paid Time Off

Medical, Dental, Vision

FSA/HSA

Short Term Disability

Long Term Disability

401K with matching

Job summary

Primoris Renewable Energy, part of Primoris Services Corporation, is seeking a Subcontract Assistant in Scottsdale, AZ. You will support the Subcontracts team with vendor management, contract file maintenance, and administrative duties.

This role interfaces with project teams, vendors, and accounting to ensure compliant and efficient subcontract processes. The position requires strong organizational skills, attention to detail, and proficiency in Microsoft Office.

Qualifications

• High School Diploma or GED required; associate degree preferred.
• Strong organizational skills with attention to detail; ability to manage multiple priorities.
• Proficient in Microsoft Office; experience with Viewpoint or similar systems is a plus.

Responsibilities

• Provide vendor management support and maintain vendor records.
• Assist with subcontract documentation, intake forms, and tracking logs.
• Coordinate with Accounts Payable to set up vendors and manage COI expiration dates.
• Support lien waiver tracking and documentation management.
• Review RFAs for accuracy and coordinate with project teams on discrepancies.
• Assist invoice processing and resolve routine invoice concerns.
• Manage the shared Subcontracts mailbox and route inquiries.
• Prepare meeting minutes and arrange department meetings.

Skills

Organizational skills

Attention to detail

Communication

Customer service

Teamwork

Initiative

Adaptability

Problem-solving

Education

High School Diploma or GED

Associate degree (Business Administration, Construction Management, Accounting, or related field)

Tools

Microsoft Office Suite

ACC

Viewpoint

Egnyte

pVault

Job description

Primoris Renewable Energy, part of Primoris Services Corporation, is seeking a Subcontract Assistant in Scottsdale, AZ. You will support the Subcontracts team with vendor management, contract file maintenance, and administrative duties.

This role interfaces with project teams, vendors, and accounting to ensure compliant and efficient subcontract processes. The position requires strong organizational skills, attention to detail, and proficiency in Microsoft Office.