Subcontracts Administrator II

avav; Moorpark (CA); On-site; USD 70,500 - 107,750; Full time

Benefits offered by this job

Medical, dental and vision

401(k) with company matching

9/80 work schedule

Paid holiday shutdown

Job summary

AeroVironment, Inc. is seeking a Subcontracts Administrator II to support cradle to grave procurement and subcontract activities for government and commercial programs.

You will coordinate with internal teams to ensure contractual and regulatory compliance and help manage RFPs and subcontracts. The role requires 2–4 years of relevant experience, a Bachelor’s degree or equivalent, and strong organizational and communication skills.

Qualifications

• Bachelor’s degree or equivalent work experience in a related field.
• 2–4 years of experience in procurement, subcontracts, or supply chain.
• Knowledge of FAR/DFARS subcontracts principles is preferred.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide cradle to grave administrative support for the preparation, issuance, and management of RFPs and subcontract agreements.
• Assist in tracking subcontractor and internal deliverables, ensuring compliance with contract terms, schedules, and budgets.
• Maintain and update procurement files, ensuring accurate documentation and compliance with policies and regulations.
• Support invoice review and reconciliation processes, coordinating with internal teams and subcontractors as needed.
• Participate in subcontract negotiations with senior staff to develop terms and conditions.
• Assist in preparing reports, metrics, and presentations to support team objectives.
• Collaborate with cross‑functional teams to address subcontractor issues and program needs.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Worker Type Regular

Job Description

Summary Subcontracts Administrator II supports the senior subcontracts team in the management of various procurement and subcontracting activities for government and commercial programs. This role involves coordinating with internal teams to ensure contractual and regulatory compliance.

Position Responsibilities

• Provide cradle to grave administrative support for the preparation, issuance, and management of Requests for Proposals (RFPs) and subcontract agreements.
• Assist in tracking subcontractor and internal deliverables, ensuring compliance with contract terms, schedules, and budgets.
• Maintain and update procurement files, ensuring accurate documentation and compliance with company policies and government regulations.
• Support invoice review and reconciliation processes, coordinating with internal teams and subcontractors as needed.
• Participate in subcontract negotiations alongside senior staff to develop terms and conditions.
• Assist in preparing reports, metrics, and presentations to support team objectives and decision‑making.
• Collaborate with cross‑functional teams to address subcontractor issues and support program needs.
• Perform additional duties as required by senior subcontracts administrators and management.
• Other duties as assigned.

Basic Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (or equivalent work experience).
• 2–4 years of relevant experience in procurement, subcontracts, or supply chain management.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize workload in a fast‑paced environment.
• Basic understanding of procurement and government contracting principles (FAR/DFARS).
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Other Qualifications & Desired Competencies

• Knowledge of FAR/DFARS subcontracts principles.
• Displays strong initiative and drive to accomplish goals and meet company objectives.
• Takes ownership and responsibility for current and past work products.
• Experience in Manufacturing operations.
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company.
• Demonstrates excellent internal customer support in communications and turnaround time.

Physical Demands

• Ability to sit, stand, stoop, reach, lift (up to 10 lbs.), bend, etc. Hand and wrist dexterity to utilize the computer.
• Ability to work in a manufacturing environment.
• May require 10 % travel to Subcontractor sites and special company functions.

Special Requirements

• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.
• Must be able to travel within the Continental U.S. and internationally when required.

Clearance Level

Secret

Salary

$70,500 - $107,750

ITAR/Export Compliance

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits

AV offers an excellent benefits package including medical, dental and vision, 401(k) with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.

EEO

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

Principals only need apply. NO agencies please.