Subcontracts Administrator II

AV; Moorpark (CA); On-site; USD 70,500 - 107,750; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

9/80 work schedule

Paid holiday shutdown

Job summary

AeroVironment, Inc. is seeking a Subcontracts Administrator II to support senior staff in government and commercial programs. The role involves cradle-to-grave administration for RFPs and subcontract agreements, with emphasis on compliance with FAR/DFARS and company policies.

The position includes cross-functional collaboration, tracking deliverables, and contributing to reports and metrics. ITAR/EAR requirements apply; travel up to 10% may be required, and U.S.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (or equivalent work experience).
• 2–4 years of relevant experience in procurement, subcontracts, or supply chain management.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Basic understanding of procurement and government contracting principles (FAR/DFARS).
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Provide cradle-to-grave administrative support for the preparation, issuance, and management of Requests for Proposals (RFPs) and subcontract agreements.
• Assist in tracking subcontractor and internal deliverables, ensuring compliance with contract terms, schedules, and budgets.
• Maintain and update procurement files, ensuring accurate documentation and compliance with company policies and government regulations.
• Support invoice review and reconciliation processes, coordinating with internal teams and subcontractors as needed.
• Participate in subcontract negotiations alongside senior staff to develop terms and conditions.
• Assist in preparing reports, metrics, and presentations to support team objectives and decision-making.
• Collaborate with cross-functional teams to address subcontractor issues and support program needs.
• Perform additional duties as required by senior subcontracts administrators and management.
• Other duties as assigned.

Skills

Organizational skills

Communication

Multitasking

FAR/DFARS knowledge

Microsoft Office proficiency

Education

Bachelor’s degree in Business Administration, Supply Chain Management, or related field

Tools

Microsoft Office

Job description

Job Description

Subcontracts Administrator II supports the senior subcontracts team in managing procurement and subcontracting activities for government and commercial programs. This role involves coordinating with internal teams to ensure contractual and regulatory compliance.

Worker Type

Regular

Position Responsibilities

• Provide cradle-to-grave administrative support for the preparation, issuance, and management of Requests for Proposals (RFPs) and subcontract agreements.
• Assist in tracking subcontractor and internal deliverables, ensuring compliance with contract terms, schedules, and budgets.
• Maintain and update procurement files, ensuring accurate documentation and compliance with company policies and government regulations.
• Support invoice review and reconciliation processes, coordinating with internal teams and subcontractors as needed.
• Participate in subcontract negotiations alongside senior staff to develop terms and conditions.
• Assist in preparing reports, metrics, and presentations to support team objectives and decision-making.
• Collaborate with cross-functional teams to address subcontractor issues and support program needs.
• Perform additional duties as required by senior subcontracts administrators and management.
• Other duties as assigned.

Basic Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (or equivalent work experience).
• 2–4 years of relevant experience in procurement, subcontracts, or supply chain management.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize workload in a fast‑paced environment.
• Basic understanding of procurement and government contracting principles (FAR/DFARS).
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Other Qualifications & Desired Competencies

• Knowledge of FAR/DFARS subcontract principles.
• Displays strong initiative and drive to accomplish goals and meet company objectives.
• Takes ownership and responsibility for current and past work products.
• Experience in manufacturing operations.
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company.
• Demonstrates excellent internal customer support in communications and turnaround time.

Physical Demands

• Ability to sit, stand, stoop, reach, lift (up to 10 lbs.), bend, etc. Hand and wrist dexterity to utilize the computer.
• Ability to work in a manufacturing environment.
• May require 10% travel to subcontractor sites and special company functions.

Special Requirements

• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. § 1324b(a)(3) required.
• Must be able to travel within the Continental U.S. and internationally when required.

Clearance Level

Secret

Salary Range

$70,500 – $107,750

ITAR Requirement

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). Applicants must qualify as a U.S. person under ITAR and EAR, or be eligible for an export license approved by the governing agency. Compliance with ITAR/EAR requirements is essential for this role.

Benefits

Medical, dental, and vision coverage; 401(k) with company match; 9/80 work schedule; paid holiday shutdown.

EEO Statement

AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.