Subcontracts' Administrator, GS

Day & Zimmermann Company; Hawthorne (NV); On-site; USD 77,000 - 115,000; Full time

Job summary

Day & Zimmermann Company is seeking a Subcontract Specialist to manage complex government programs (FAR/DFARS) and supply chain activities in Hawthorne, NV. You will lead procurement strategies, oversee end-to-end subcontract lifecycle, and coordinate with program teams to ensure compliant contract formation.

The role requires a BA/BS and 5+ years in government contracting, with strong negotiation and data analysis skills, plus familiarity with CPSR, ISO 9001, S-OX, ITAR and EAR.

Qualifications

• Bachelor's degree in Business, Supply Chain or related field required.
• Minimum 5 years of experience in procurement or contracts.
• Strong knowledge of FAR/DFARS and government contracting practices.

Responsibilities

• Develop procurement and subcontract strategies to support program schedules.
• Manage full procurement/subcontract lifecycle from RFQs to PO closeout.
• Lead supplier negotiations and propose bid evaluations.
• Maintain program status reports and delivery milestone tracking.
• Communicate risks and issues to SCM and Program Management.

Skills

FAR/DFARS compliance

Negotiation skills

Program management

Procurement strategy

Data analysis

Education

Bachelor's degree in Business/Supply Chain

Tools

SAP/ERP

MS Office

Job description

Responsible for the day-to-day management of subcontract negotiation/administration for complex commercial and government (FAR/DFARS) programs with domestic and international end use. Manage and/or conduct front-end strategic assessment of business pursuits, support proposal preparation, subcontract negotiations, and subcontract administration, including providing Supply Chain guidance with required subcontracting and flow-down provisions to ensure proper contract formation and compliance in accordance with customer requirements, company objectives and applicable laws and regulations. Responsible for the creation and execution of subcontracting documents required for Government Services prime contracts.

Responsibilities

• Leads the development of a Procurement & Subcontract Strategies and Plans to support program schedule and estimate; Assists Supply Chain Director in preparation of labor estimates to include proposal support, attends supplier and program meetings, and visits client facilities as requested.
• Manages full Procurement/Subcontract lifecycle from preparation of the Recommended Bidder's List (RBL), issues RFQs (Request for Quote), receives and evaluates bids, prepares Competitive Bid Evaluation (CBE), conducts supplier negotiations, issues POs, administrates change orders and purchase order closeout; prepares small business subcontracting plans.
• Demonstrates advanced negotiation skills and responsible for suppliers/subcontractors' negotiations and responds to requests for bid clarification, identifies areas of risk, establishes and maintains supplier relationships and US Government facilities personnel.
• Updates Program Status Reports in a timely manner including current status of RFQ's, supplier/subcontractor data, committed delivery dates and receipt of supplier/subcontract deliverables.
• Engages in timely communication with Supply Chain Management and/or Program Management of potential problems to ensure and/or mitigate impact to scheduled dates/deliverables; Attends program meetings including Kick Off, and Program Status meetings as directed by the Supply Chain Director and/or Program Management.

KSAs (Knowledge, Skills, and Abilities)

• Demonstrated knowledge of acquisition requirements for Government contracts (CPSR documented files, ISO 9001, S-OX, ITAR & EAR), including interpreting and applying FAR/DFAR requirements for inclusion in Subcontracts and PO's; Experience managing implementation and audit process of CPSR and "best practices"; Fundamental understanding of contracting principles and legal concepts; Ability to prioritize workload and manage internal/external customer requirements utilizing resources to accomplish tasks efficiently and support schedule in a matrixed organization.
• Forward thinker with quick adaptability to change; Possesses strong analytical skills to break paradigms and promote creativity within a matrixed organization; Effective communication and interpersonal skills with the ability to quickly build strong relationships within a matrixed organization.
• Supply Chain professional with developed business acumen and the proven ability to reduce supply chain costs and improve efficiencies through process improvement and innovation; Ability to manage confidential information with tact, diplomacy & poise; Strong organizational, analytical and decision-making skills; Possesses advanced negotiation skills, identifies areas of risk, establishes and maintains supplier relationships.
• Ability to analyze data from various systems/sources to determine opportunity/root cause; Possesses a passion for process and problem solve with a natural desire to simplify processes and optimize efficiency; Highly proficient in MS Office, SAP/ERP with the ability to train and develop other teammates. Proficiency using MS Office and SAP.
• Lengthy experience in Government Contracting, FAR, DFAR, SCA/DBA.

Minimum Qualifications

• Bachelor's Degree in Arts/Sciences (BA/BS) Bachelor's degree in Business, Supply Chain or related field Required
• 5+ years Required

Compensation and Benefits

In compliance with this state's pay transparency laws, the salary range for this role is $76,640 - $114,960. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).