Subcontracts Administrator

MIT Lincoln Laboratory; Lexington (MA); On-site; USD 78,500 - 104,000; Full time

Benefits offered by this job

Comprehensive health, dental, and vision plans

MIT-funded pension

Matching 401K

Tuition reimbursement

Paid leave options

Job summary

MIT Lincoln Laboratory in Lexington, MA, is seeking a Subcontracts Administrator to join the Commercial Acquisition Team. The role demands at least three years of experience in subcontract management, strong negotiation skills, and a Bachelor's degree. The Subcontracts Administrator will manage commercial commodities, solicit quotations, and ensure compliance with Prime Contract requirements.

The position offers a hiring range between $78,500 and $104,000, plus comprehensive benefits including health plans, tuition reimbursement, and a 401K matching plan.

Qualifications

• Minimum of 3 years of relevant subcontracting experience.
• Experience with FAR and DFARS flowdown requirements.
• Strong verbal and written communication skills.

Responsibilities

• Manage a variety of commercial commodities and services.
• Solicit and analyze quotations, negotiate terms and conditions.
• Provide customer service to clients via phone and email.

Skills

Negotiation skills

Analytical skills

Communication skills

Proficiency in Microsoft Office

Education

Bachelor's degree

MBA

Tools

SAP/SRM

Job description

Subcontracts Administrator

Date: May 8, 2026

Location: Lexington, MA, US

Company: MIT Lincoln Laboratory

Position Description

The Contracting Services Department is seeking a Subcontracts Administrator to work within the Commercial Acquisition Team. The ideal candidate will have a minimum of three (3) years of experience in Commercial Acquisition or Supply Chain; DoW subcontract award / management experience preferred. Candidate should demonstrate working knowledge of FAR/DFARS, sourcing, market research, price analysis, negotiation, awarding and documenting purchases for materials and services. Bid/proposal activities include the use of reverse auctions to maximize competition. The selected candidate will be expected to manage a variety of commercial commodities and services, execute purchase orders and modifications to orders, and provide professional & courteous customer service to clients via phone and email interaction. Candidate will review requirements to ensure orders are being placed and prioritized in a timely manner. This position supports internal clients by providing complete, accurate and current information on products and services, pricing and availability. Primary responsibilities include soliciting and analyzing quotations, negotiating terms and conditions of purchases, working with customers and vendors to solve problems with shipments, defective items and expediting orders, and preparing all correspondence and documentation necessary to secure government consent and maintain compliance with Prime Contract requirements. Additional project work may be assigned.

Minimum Qualifications

• Bachelor's degree is required, MBA preferred
• Minimum of 3 years of relevant subcontracting experience.
• Prior experience in DoW and/or technology development environment preferred
• Experience with FAR and DFARS flowdown requirements
• Experience negotiating terms and conditions and licensing agreements
• Professional certification in Purchasing or Government Contracting is preferred
• Experience in the acquisition of a wide variety of commercial items and services
• Proficiency in Microsoft Office, Excel, Word and PowerPoint
• Experience with SAP/SRM preferred
• Strong verbal and written communication skills
• Excellent analytical and decision-making skills
• Ability to obtain and maintain a government security clearance

Hiring Range: $78,500-$104,000

Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including but not limited to the scope and responsibilities of the role, the candidate's experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.

Benefits

• Comprehensive health, dental, and vision plans
• MIT‑funded pension
• Matching 401K
• Paid leave (including vacation, sick, parental, military, etc.)
• Tuition reimbursement and continuing education programs
• A range of work‑life balance options
• ... and much more!

Selected candidate will be subject to a pre‑employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

Requisition ID: 42497

Job Segment: Security Clearance, Laboratory, MBA, Supply Chain, DoD, Government, Science, Operations