Subcontractor Accounts Payable Administrator

powerplumbing; Town of Texas (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Power Plumbing is seeking a Subcontractor Accounts Payable Administrator to join our accounting team and ensure timely processing of subcontractor payments. This full-time, on-site role collaborates with the Accounting Manager to maintain compliance documentation and support smooth AP operations.

Ideal candidates have accounts payable experience, strong attention to detail, and solid data-entry skills. Proficiency in Excel is preferred, with familiarity in Access databases a plus.

Qualifications

• Prior experience in accounting, preferably in an accounts payable role.
• Working knowledge of basic accounting principles.
• High accuracy in data entry and financial records.
• Strong numerical skills and analytical approach to problem-solving.
• Excellent organizational skills and record-keeping.

Responsibilities

• Provide accounting and clerical support to the Accounting Department.
• Enter daily financial transactions into the accounting system and meet weekly deadlines.
• Assist field personnel with financial inquiries and AP support as needed.
• Identify and resolve discrepancies to ensure subcontractor account accuracy.
• Communicate with subcontractors regarding payment status and documentation.
• Maintain organized subcontractor files, including insurance and compliance documentation.
• Support CIP enrollment requirements for subcontractors.

Skills

Accounts payable

Data entry

Attention to detail

Numerical skills

Organizational skills

Communication

Tools

Microsoft Excel

Access databases

Job description

About the Role

We are seeking a highly organized and detail-oriented Subcontractor Accounts Payable Administrator to join our accounting team. This role works closely with the Accounting Manager to ensure accurate and timely processing of subcontractor payments, maintain compliance documentation, and support smooth accounts payable operations.

Key Responsibilities

Transaction Processing & Support

• Provide accounting and clerical support to the Accounting Department.
• Accurately enter daily financial transactions into the accounting system and meet weekly processing deadlines.
• Assist field personnel with financial inquiries and provide accounts payable support as needed.
• Identify and resolve discrepancies to ensure accuracy in subcontractor accounts.

Subcontractor Relations & Compliance

• Communicate professionally with subcontractors regarding payment status, documentation, and related inquiries.
• Maintain organized and up-to-date subcontractor files and records, including insurance and compliance documentation.
• Provide enrollment support as needed to subcontractors to ensure compliance with Contractor Insurance Program (CIP) requirements.

Qualifications

Required

• Prior experience in accounting, preferable in an accounts payable role.
• Working knowledge of basic accounting principles.
• Strong attention to detail with a high level of accuracy in data entry and financial records.
• Excellent numerical skills and a structured, analytical approach to problem-solving.
• Strong organizational skills with the ability to manage filing and record-keeping systems.
• Effective written and verbal communication skills with a professional, courteous demeanor.
• Ability to work independently while collaborating effectively within a team environment.

Preferred

• Proficiency in Microsoft Excel; experience with Access databases is a plus.

Work Environment & Physical Demands

• Full-time, on-site position in a professional office environment.
• Primarily desk-based work using a computer, phone, and standard office equipment.
• Occasional light lifting of files, supplies, or records (up to 20 lbs).
• Regular business hours, with occasional additional hours around weekly processing deadlines.

What We Offer

• Competitive compensation.
• Generous vacation and comprehensive benefits package.
• Annual performance-based bonuses.
• 401(k) plan with employer match.
• A supportive, collaborative work environment.

Join the Power Plumbing team where professionalism, teamwork, and growth come together. Power Plumbing is more than a workplace; it's a community where you can build a rewarding career.