Subcontract Documentation Specialist

Ghilotti Construction Company; Santa Rosa (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Ghilotti Construction Company in Santa Rosa, CA seeks a Subcontract Specialist to support the Preconstruction Department by managing subcontract documentation from issuance through execution. You will maintain accurate, confidential records, issue and track documents with internal controls, and collaborate with internal teams, subcontractors, and vendors to ensure timely processing.

Strong document control, attention to detail, and clear communication are essential, with standard work hours 8 to

Qualifications

• Bachelor's degree preferred and strong administrative experience.
• Proven ability to manage and track contract documents.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines.

Responsibilities

• Prepare, issue, and process subcontracts and related documents.
• Track contract documents for compliance and approvals.
• Coordinate with internal teams, subcontractors, and vendors.
• Maintain confidential contract records with high accuracy.

Skills

Document control

Attention to detail

Communication

Prioritization

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Smartsheet

DocuSign

Microsoft Outlook

Job description

Ghilotti Construction Company in Santa Rosa, CA seeks a Subcontract Specialist to support the Preconstruction Department by managing subcontract documentation from issuance through execution. You will maintain accurate, confidential records, issue and track documents with internal controls, and collaborate with internal teams, subcontractors, and vendors to ensure timely processing.

Strong document control, attention to detail, and clear communication are essential, with standard work hours 8 to