Subcontract Compliance Coordinator

Brasfield & Gorrie, L.L.C.; Raleigh, Northern (NC, KY); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Brasfield & Gorrie, L.L.C. is seeking a Subcontract Compliance Coordinator in Raleigh, NC to ensure all required subcontract and safety documents are received and approved before work begins on site.

The role focuses on document control, coordination with the safety team, and timely communication of changes and deadlines. Strong MS Office skills and excellent organizational abilities are essential for success.

Qualifications

• 3 years of experience in an administrative or clerical role.
• Proficient in Microsoft Office programs, including Outlook, Word and Excel.
• Strong verbal and written communication skills.
• Detail oriented.
• Excellent phone skills.

Responsibilities

• Assist project team with start-up communication to subcontractors
• Create SCC project specific folder in designated area (Egnyte) to receive, organize, approve and distribute all required documents
• Receive and distribute hazard communication program & respiratory program, workplace chemical list, SDS, jobsite specific safety plan, and other documents required for compliance with contract provisions to Safety for approval
• Assist safety with communicating to the project team any items that need to be addressed
• Communicate to project team changes
• Receive, approve and enter payment & performance bonds
• Knowledge of all certificate of insurance requirements including additional insured endorsements and professional and pollution liability
• Receive all certificates of insurance, approving or communicating any issues or recommendations to project team
• Manage blanket certificates of insurance
• Weekly review of missing or expired documents
• Keep project team informed of the status of these documents
• Miscellaneous administrative

Skills

Construction experience

Administrative experience

Microsoft Office

Organization & multitasking

Communication skills

Detail oriented

Phone skills

Tools

Outlook

Word

Excel

Job description

Responsibilities

The Subcontract Compliance Coordinator’s goal is to ensure that all required subcontract and safety documents have been received from the subcontractor and that the safety department has approved the safety documents before the subcontractor begins work at the job site.

Specifically, the Subcontract Compliance Coordinator will be responsible for the following (other duties may be assigned):

• Assist project team with start-up communication to subcontractors
• Create SCC project specific folder in designated area (Egnyte) to receive, organize, approve and distribute all required documents
• Receive and distribute hazard communication program & respiratory program, workplace chemical list, SDS, jobsite specific safety plan, and other documents required for compliance with contract provisions to Safety for approval
• Assist safety with communicating to the project team any items that need to be addressed
• Communicate to project team changes
• Receive, approve and enter payment & performance bonds
• Knowledge of all certificate of insurance requirements including additional insured endorsements and professional and pollution liability
• Receive all certificates of insurance, approving or communicating any issues or recommendations to project team
• Manage blanket certificates of insurance
• Weekly review of missing or expired documents
• Keep project team informed of the status of these documents
• Miscellaneous administrative

Education - Skills - Knowledge - Qualifications & Experience

Education, Skills, Knowledge, Qualifications & Experience:

• Construction experience preferred
• 3 years of experience in an administrative or clerical role
• Must have excellent clerical skills
• Proficient in Microsoft Office programs, including Outlook, Word and Excel
• Ability to remain organized while prioritizing and managing multiple projects with competing deadlines
• Strong verbal and written communication skills
• Detail oriented
• Excellent phone skills
• Positive attitude
• Self-motivated
• Ability to quickly build and maintain positive professional relationships

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Brasfield & Gorrie is an EEO/AA Employer M/F/V/D.