Subcontract Compliance Coordinator

Brasfield & Gorrie, LLC; Raleigh (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Brasfield & Gorrie, LLC is seeking a Subcontract Compliance Coordinator to ensure subcontract and safety documents are received and approved before subcontractors begin work at the Raleigh job site.

Responsibilities include initiating startup communications with subcontractors, organizing documents in Egnyte, coordinating safety plans and COIs, and maintaining ongoing status with the project team.

Qualifications

• Construction experience preferred.
• 3 years of experience in an administrative or clerical role.
• Must have excellent clerical skills.
• Proficient in Microsoft Office programs, including Outlook, Word and Excel.
• Ability to remain organized while prioritizing and managing multiple projects with competing deadlines.
• Strong verbal and written communication skills.
• Detail oriented.
• Excellent phone skills.
• Positive attitude.
• Self-motivated.
• Ability to quickly build and maintain positive professional relationships.

Responsibilities

• Assist project team with start-up communication to subcontractors.
• Create SCC project folder in designated area (Egnyte) to receive, organize, approve and distribute all required documents.
• Receive and distribute hazard communication program & respirator program, workplace chemical list, SDS, jobsite specific safety plan, and other documents required for compliance with contract provisions to Safety for approval.
• Assist safety with communicating to the project team any items that need to be addressed.
• Communicate to project team changes.
• Receive, approve and enter payment & performance bonds.
• Knowledge of all certificate of insurance requirements including additional insured endorsements and professional and pollution liability.
• Receive all certificates of insurance, approving or communicating any issues or recommendations to project team.
• Manage blanket certificates of insurance.
• Weekly review of missing or expired documents.
• Keep project team informed of the status of these documents.
• Miscellaneous administrative

Skills

Construction experience

Clerical skills

Verbal communication

Written communication

Detail oriented

Phone skills

Self-motivated

Relationship building

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Responsibilities

The Subcontract Compliance Coordinator’s goal is to ensure that all required subcontract and safety documents have been received from the subcontractor and that the safety department has approved the safety documents before the subcontractor begins work at the job site.

Specifically, the Subcontract Compliance Coordinator will be responsible for the following (other duties may be assigned):

• Assist project team with start-up communication to subcontractors
• Create SCC project specific folder in designated area (Egnyte) to receive, organize, approve and distribute all required documents
• Receive and distribute hazard communication program & respiratory program, workplace chemical list, SDS, jobsite specific safety plan, and other documents required for compliance with contract provisions to Safety for approval
• Assist safety with communicating to the project team any items that need to be addressed
• Communicate to project team changes
• Receive, approve and enter payment & performance bonds
• Knowledge of all certificate of insurance requirements including additional insured endorsements and professional and pollution liability
• Receive all certificates of insurance, approving or communicating any issues or recommendations to project team
• Manage blanket certificates of insurance
• Weekly review of missing or expired documents
• Keep project team informed of the status of these documents
• Miscellaneous administrative

Education - Skills - Knowledge - Qualifications & Experience

Education, Skills, Knowledge, Qualifications & Experience:

• Construction experience preferred
• 3 years of experience in an administrative or clerical role
• Must have excellent clerical skills
• Proficient in Microsoft Office programs, including Outlook, Word and Excel
• Ability to remain organized while prioritizing and managing multiple projects with competing deadlines
• Strong verbal and written communication skills
• Detail oriented
• Excellent phone skills
• Positive attitude
• Self-motivated
• Ability to quickly build and maintain positive professional relationships

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Brasfield & Gorrie is an EEO/AA Employer M/F/V/D.