Subaward Manager

Yale University; New Haven (CT); Hybrid; USD 68,000 - 121,000; Full time

Job summary

Yale University in New Haven is seeking a Subaward Manager to draft, administer and execute outgoing subawards under grants and contracts. You will interpret award terms, negotiate, and adapt to a fast-paced research environment while advising departments and ensuring sponsor compliance.

This on-site, hybrid or largely remote role requires a bachelor’s degree and 3 years of related experience, with strong communication, attention to detail and risk management skills.

Qualifications

• Bachelor’s degree and 3 years of related experience or equivalent.
• Strong written and verbal communication with organizational skills.
• Knowledge of sponsor requirements and subrecipient regulations.
• Understanding of regulatory requirements for human/animal subjects and COIs.
• Ability to manage a complex portfolio and remain accurate under pressure.

Responsibilities

• Manage outgoing subcontracts including review, coordination and documentation.
• Collaborate with contract/award managers to ensure flow-down terms.
• Negotiate subaward terms with sub recipients and supervise records in IRES/Workday.
• Review financials and performance history to evaluate risk and controls.
• Assess risk level of sub recipients and implement mitigation strategies.
• Interpret sponsored award documents to ensure obligations align with Yale and sponsor.
• Resolve issues in reporting/invoicing clauses and communicate resolutions to PI.
• Set up grant lines in the university financial system for post‑award activity.
• Create and manage supplier contracts within Yale’s financial system.
• Provide excellent customer service to faculty, staff and sponsors while ensuring oversight.

Skills

Subaward regulations

Communication skills

Regulatory compliance

Attention to detail

Multi-tasking under pressure

Education

Bachelor's degree

3 years related experience

Tools

Microsoft Office Suite

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Reporting to the Assistant Director, Subaward Management, this position provides support to Yale’s cutting-edge research by drafting, administering and executing outgoing subawards issued under grants and contracts. These duties involve interpretation of award terms and conditions, negotiation, and adjusting to changes in a fast-paced industry. This position acts as the primary manager for handling outgoing subaward related issues, advising/educating departmental personnel, and contributing to process improvements. The Subaward Team is a fun, dynamic group of people who love to learn and have a passion for supporting Yale’s vast research enterprise. This position is offering on-site, hybrid or largely remote work schedules.

Required Skills And Abilities

• Knowledge of sponsor requirements, subrecipient regulations, determining risk and management of the subrecipient process.
• Excellent written and verbal communication skills with demonstrated organizational skills. Ability to draft appropriate subawards in accordance with the sponsor’s terms and conditions.
• Demonstrable understanding of regulatory and University requirements (human and animal subjects, conflict of interest, etc.) as they relate to the issuance of subawards.
• Exceptional attention to detail, well-developed analytical and problem-solving skills and demonstrably strong customer service. Demonstrated ability to comfortably work with individuals of all levels of the University and in a professional and courteous manner.
• Demonstrated ability to work well under pressure without sacrificing accuracy or customer service, handle a complex portfolio of work in an intensive, multi-tasking environment, work effectively as part of a team and willingness to exceed expectations while devoting the additional time to eliminate backlog and support colleague.

Preferred Skills And Abilities

• Working knowledge of federal regulations as they relate to the conduct of research.
• Knowledge of accounting principles.
• Working knowledge of award management in an institute of higher education
• Thorough working knowledge of PC based tools including Microsoft Office Suite.
• Understanding of OMB Circulars A-21, A-110, A-133 and A-81 and their applicability to federally funded awards and 2 CFR 200 and its applicability to federally funded awards.

Principal Responsibilities

• Manage the outgoing subcontract process including review, coordination and preparation of documentation related to outgoing subcontracts under prime awards received by Yale University. 2. Work collaboratively with contract and award managers to ensure the proper execution of sub awards ensuring the terms and conditions of awards are properly reflected as flow-down terms and conditions to sub recipients. 3. Negotiate terms and conditions of sub award agreements with sub recipient organizations. 4. Oversee the proper management of sub award records in IRES and in Workday for accuracy. 5. Obtain and review financial and other documentation of sub recipient to evaluate financial stability, internal controls and performance history of sub recipients. 6. Determine level of risk of each sub recipient and consider risk mitigation strategies to reduce Yale and Sponsor risk exposure. 7. Responsible for reading and interpreting sponsored award documents and apply understanding of federal and other sponsoring agency policies to ensure the sub recipient’s financial obligations adheres to expectations of Yale and the sponsor, as well as identification of special terms and conditions that may be required. 8. Identify and resolve problematic reporting and invoicing clauses that are not being met by the sub recipient and communicate effective resolution with the PI and department business office. 9. Create and ensure accurate grant line set up in the University’s financial system for all after-the-fact sub awards. 10. Create and manage supplier contracts in the University’s financial system. 11. Ensure exceptional customer service to faculty, staff and sponsors while at the same time providing appropriate institutional oversight and sponsor stewardship.
• Required Education and Experience Bachelor’s degree and 3 years of experience in a related field or an equivalent combination of education and experience. Required License(s) or Certification(s) Required License(s) or Certification(s): Physical Requirements Physical Requirements:

Job Posting Date

08/23/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (24)

Salary Range

$68,000.00 - $120,500.00

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.