Subaward & Financial Operations Specialist

University of Florida; Gainesville (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Veteran’s preference eligible

Job summary

University of Florida on Main Campus (Gainesville, FL) seeks a Fiscal Assistant II to support subaward administration, financial management, and procurement for research projects.

The role requires a high school diploma with 3 years of accounts experience; a Bachelor’s degree is preferred. Candidates should have strong attention to detail and communication, with ability to work across multiple departments and international stakeholders.

Qualifications

• High school diploma or equivalent with 3 years of general accounts transaction experience.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for required experience.
• Bachelor’s degree in accounting, business administration, or a related field preferred; two years of relevant experience advantageous.
• Experience with fiscal and subaward administration and knowledge of UF policies and procedures is a plus.

Responsibilities

• Support RAM in submitting and setting up subawards in UFIRST; act as primary contact for subrecipients.
• Review invoices for accuracy and back up documentation; ensure proper translations to English.
• Develop cost projections and provide financial tracking and fiscal control for reporting.
• Reconcile subproject ledgers and produce monthly and ad-hoc reports for RAM and leadership.
• Assist with procurement, including Pcard use, requisitions, and vendor enrollment; ensure UF financial policies are followed.

Skills

Communication skills

Customer service

Attention to detail

Multitasking

Team collaboration

Problem solving

Education

High school diploma or equivalent

Bachelor’s degree in accounting, business administration, or related field

Tools

myUFL

PeopleSoft

UFGO

Marketplace

Job description

University of Florida on Main Campus (Gainesville, FL) seeks a Fiscal Assistant II to support subaward administration, financial management, and procurement for research projects.

The role requires a high school diploma with 3 years of accounts experience; a Bachelor’s degree is preferred. Candidates should have strong attention to detail and communication, with ability to work across multiple departments and international stakeholders.