Research Grants Administrator II

University of Florida; Gainesville (FL); On-site; USD 65,000 - 70,000; Full time

Job summary

University of Florida in Gainesville seeks a Research Administrator II to assist faculty with grant submissions, review sponsor requirements, and manage budgets and award activity. You will liaise with DSP, contracts & grants, sponsors, and faculty to ensure compliance and timely reporting.

The role emphasizes independent work, strong financial oversight, and clear communication across stakeholders involved in sponsored projects.

Qualifications

• Bachelor's degree and two years of experience in grant and contract administration.
• Experience interpreting sponsor and UF guidelines.
• Knowledge of UFIRST, research.gov and/or grants.gov preferred.
• Strong communication and attention to detail.
• Ability to work independently.

Responsibilities

• Assisting faculty in preparing and submitting research proposals.
• Reviewing funding opportunities and submission requirements for compliance.
• Helping faculty with budgets and sponsor documents.
• Coordinating communication between investigators and sponsors.
• Advising on proposal preparation, submission processes, and funding.
• Managing awards post-submission and monitoring compliance.
• Serve as liaison with DSP, Contracts & Grants, sponsors, and faculty.
• Monitor project activities and advise on allowable costs and reporting.
• Prepare monthly financial reports and provide forecasts.
• Coordinate sponsored project closeout activities.

Skills

Grant administration

Budget preparation

Budget justification

Proposal submission

Regulatory compliance

Communication skills

Advising faculty

Project coordination

Education

Bachelor's degree

Tools

UFIRST system

Sponsor portal

MyInvestigator

Enterprise Analytics

Excel

Word

Budgeting software

Job description

University of Florida in Gainesville seeks a Research Administrator II to assist faculty with grant submissions, review sponsor requirements, and manage budgets and award activity. You will liaise with DSP, contracts & grants, sponsors, and faculty to ensure compliance and timely reporting.

The role emphasizes independent work, strong financial oversight, and clear communication across stakeholders involved in sponsored projects.