Subaward Finance Administrator

NU USA Northeastern University; Boston (MA); Remote; USD 54,000 - 76,000; Full time

Benefits offered by this job

Medical, Vision, Dental

Paid time off

Tuition assistance

Wellness & life

Retirement plan

Commuting benefits

Job summary

Northeastern University’s Research Enterprise Services (NU-RES) seeks a Subaward Finance Administrator to support invoicing for externally sponsored programs. This role partners with faculty and subrecipients, ensuring compliant payment terms and accurate monitoring of subawards in accordance with regulations.

Responsibilities include coordinating with Procurement, Accounts Payable and Finance while maintaining data accuracy and reporting.

Qualifications

• Bachelor’s degree and a minimum of 1 year relevant experience in research administration or similar setting.
• Proficiency in Microsoft Excel and SharePoint preferred.
• Excellent written and oral communication skills with ability to work with diverse stakeholders.
• Ability to manage multiple projects in a fast-paced environment with minimal supervision.

Responsibilities

• Review payment terms across federal, state, local and industry sponsors to ensure invoice compliance.
• Serve as primary administrative contact for faculty and researchers on financial aspects of outgoing subawards.
• Facilitate communications with subrecipients and monitor subawards per Federal regulations.
• Liaise with NU stakeholders such as Procurement, Accounts Payable and Finance.
• Assist with data management, reporting, and processing of subcontract invoices.

Skills

Excel

SharePoint

Written & verbal communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

About the Opportunity Northeastern University’s Research Enterprise Services (NU-RES) provides leadership and expertise to faculty, investigators and college administrators in support of research and sponsored programs at Northeastern University. NU -- a dynamic, innovative, and entrepreneurial university with a diverse and growing research portfolio -- seeks to hire talented, experienced administrators who are dedicated to supporting investigators secure and manage their extramurally sponsored activities. The University is committed to hiring and developing personnel who enjoy working in a high-performing culture that rewards excellence. To learn more about Northeastern’s unique academic environment and generous benefits please see: http://www.northeastern.edu/hrm/. Northeastern is a global university and NU-RES supports its team working remotely. Remote locations and work schedules are determined based on operational needs and in consultation with Team members, consistent with University policies and guidance. Reporting to the Assistant Director, Subawards, Research Administration, is the point of contact and primary resource for the faculty, department staff and subrecipients related to the management of invoices received by Northeastern University under externally sponsored programs. The Subaward Finance Administrator works in partnership with faculty, University staff and subrecipients by facilitating the coordination and flow of information in support of effective payment of invoices related to sponsored programs.

Responsibilities

• Review and comprehend the payment terms under a wide range of funding sources including Federal, state, local government agencies and industry sponsors to ensure invoices are compliant
• serves as primary administrative contact for faculty and researchers related to financial aspects of outgoing subawards
• facilities communications with subrecipients
• conducts subrecipient monitoring in accordance with Federal regulations
• liaise with NU stakeholders such as Procurement, Accounts Payable and Finance.

This position communicates directly with faculty, researchers and administrators to assist them with the required financial aspects and regulatory monitoring of their subawards. Provides operational support, including data management and reporting, processing and tracking incoming subcontract invoices through the Research Invoice Inbox. Work with Northeastern Faculty, Administrators and subrecipients to obtain approval for payment; updates and maintains relevant information in respective databases. Contact subcontract sites when issues arise and to respond to inquiries. Prepares and submits Federal Funding Accountability and Transparency Act (FFATA) subaward reports. Collaborates with Research Finance annually to ensure compliance with Uniform Guidance requirements. As a collaborative team member, the candidate will support the other members of NU-RES, interface with colleagues across organizational units such as KRI at Northeastern University, LLC, NU-RES Research Finance, Accounts Payable, Office of General Counsel, the Procurement Office, and Research Compliance, and perform other duties as assigned.

Key Responsibilities & Accountabilities (80%)

• Review and comprehend the payment terms under a wide range of funding sources including Federal, state, local government agencies and industry sponsors to ensure invoices are compliant
• serves as primary administrative contact for faculty and researchers related to financial aspects of outgoing subawards
• facilities communications with subrecipients
• conducts subrecipient monitoring in accordance with Federal regulations
• liaise with NU stakeholders such as Procurement, Accounts Payable and Finance.

Key Responsibilities & Accountabilities (15%)

• Works with the Assistant Director, Subawards to create robust processes, procedures and best practices for management, intake of requests, and administration of subaward invoices
• Identify and implement process changes that reduce risk and increase automation of various business processes, develop tools and relevant in support of NU Research Enterprise Services.

Key Responsibilities & Accountabilities (5%)

• Support management with ad hoc assignments as needed.

Qualifications

• Ability to work in a fast-paced, deadline driven environment
• e.g. multiple projects, with routine interruptions and changing priorities
• Exceptional written and oral communication skills and the ability to facilitate group activities
• Ability to work with a wide range of individuals with varying sophistication and information needs
• Demonstrated experience utilizing critical thinking skills to proactively solve or mitigate problems, including anticipating issues, identifying solutions and providing appropriate communication to impacted parties
• Ability to work with minimal supervision
• Solid judgment and capacity to exercise discretion to resolve ambiguity and promote effective solutions.
• Strong commitment to constructively contribute to a customer service environment, providing professional, timely, efficient, and courteous service to the university research community.
• Ability to navigate through multiple systems and platforms to execute roles and responsibilities efficiently
• Bachelor’s degree and a minimum of 1year relevant experience in the field of research administration in an academic, industry, Federal contracting non-profit, or similar setting is required.
• Proficiency in Microsoft Excel and SharePoint is preferred.

Position Type Research Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type: 107S Expected Hiring Range: $53,615.00 - $75,728.75 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.