Sub-Contract Specialist

FALL CREEK FARM & NURSERY; Clearwater (FL); On-site; USD 28,929 - 31,684; Full time

Benefits offered by this job

Weekly Paychecks

PTO and Holidays

401(k) with Company Match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Discounts on gym memberships

Job summary

FALL CREEK FARM & NURSERY is seeking a Subcontractor Specialist to support onboarding, setup and maintenance of subcontractors and vendors. You will ensure qualification documents, pricing, insurance, and regulatory compliance are collected, validated and kept up to date throughout the contractor–subcontractor lifecycle.

You will submit documentation for client approval, manage data such as I-9 compliance and certificates, and coordinate with other departments to enable project setups.

Qualifications

• High School diploma or GED required.
• 2–4 years of insurance or contract management experience.
• Proficient PDF editing and data entry; comfortable with word processing, spreadsheets, and cloud apps.
• Experience with Avetta and SAP preferred.
• Ability to work independently with minimal guidance.

Responsibilities

• Manage subcontractor/vendor onboarding, setup and maintenance throughout the contractor-subcontractor lifecycle; ensure qualification docs, agreements, pricing, insurance and regulatory compliance are acquired, validated, documented and updated.
• Submit subcontractor documentation to customers/engineers for approval prior to work assignment.
• Receive, process, update and maintain subcontractor data (I-9, contracts, certificates) as entered into internal tracking systems.
• Provide company insurance documents to external stakeholders as needed.
• Coordinate with other departments to facilitate customer, vendor, sub-vendor and project setups; back-up to others; perform other duties.

Skills

Data entry

PDF editing

Google Workspace

Independent worker

Education

High School diploma or GED

Tools

SAP

Avetta

Job description

Requisition ID12935-Posted07/29/2026-Operations Management-Operations-TMCLE-Clearwater, MN-Office-Individual Contributor-0% - 24%

This position is responsible for a number of administrative and accountability-relatedresponsibilities as they relate to the contract and subcontractor management functionwithin the organization. This position we are currently seeking is responsible for subcontractor and vendor onboarding. Duties include data entry, system setup and Subcontractor onboarding, setup and compliance tracking.

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What you’ll do

• In conjunction with other team members, manages the Subcontractor/Vendor Onboarding, Setup and Maintenance function throughout the Contractor-Subcontractor relationship lifecycle.Work with the team to ensures all required subcontractor qualification documentation and agreements, pricing agreements, insurance requirements, immigration and other regulatory compliance, etc are acquired, appropriately validated, documented, maintained and updated as required. The position we are currently seeking is primarily responsible for working with subcontractors, vendors and agents to collect and reviewinsurance certificates and policies for compliance as well as tracking and processing policy renewals. Works with other department employees to ensure their understanding of and partnership with these initiatives;
• Submits subcontractor documentation to customers/engineers for their approval prior to work assignment;
• Receives, processes, updates and maintains job subcontractor-related data, that may include but is not limited to I9 Compliance, company documents, contract and pricing agreements and certificates of insurance as it is received from the contractors through its entry into internal tracking avenues and systems per established processes. Prepares and updates processes as needed;
• Provides Company insurance documentation to various external stakeholders as needed;
• Communicates with other departments as necessary to facilitate customer, vendor, sub vendor and project setups;
• Acts as back-up to other personnel in the contract management department;
• Other duties as assigned.

What you’ll need

• High School diploma or GED.
• Insurance and/or contractual background including 2-4 years of related job-related experience is required;
• Proficient PDF editing and data entry skills as well as intermediate use of word processing, spreadsheet, database, internet and cloud-based software is required. Working knowledge of Google suite of applications is strongly preferred;
• Experience working with Avetta program is preferred.
• Experince working in SAP is preferred.
• Ability to work independently on assigned tasks with minimum guidance

Core Competencies:

• Complex problem solving
• Effective, respectful and professional communication skills, both written and verbal
• Openness to change
• Ability to develop, foster and maintain positive relationships
• Meticulously Organized
• Self-motivated and driven
• Organizational commitment and congruence

Work Environment/Physical Demands:

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent sit, stand and/or walk
• Occasionally bend, squat, kneel, crawl or twist
• Frequent use of sight (specifically, close to perform computer work), hearing and voice
• Use of hands, arms, and fingers to perform routine and repetitive tasks
• Occasional light to moderate lifting (up to 30 lbs)

The wage range for Sub-Contract Specialist is$21.00 - $23.00.

Why work with us
Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together
Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.