Corp Subcontract Administrator

Ultimate Staffing; Anaheim (CA); On-site; USD 45,460 - 52,348; Full time

Job summary

An established industry player is seeking a detail-oriented Subcontracts Admin to join their dynamic team. This role focuses on ensuring the accuracy and compliance of subcontract documentation, managing relationships with subcontractors, and supporting various departments in the issuance of agreements. The ideal candidate will have a strong background in construction purchasing or contract administration, along with excellent communication and negotiation skills. This is a fantastic opportunity to contribute to a collaborative environment while enhancing your professional skills in the construction industry.

Qualifications

• 2+ years of experience in construction purchasing or contract administration.
• High school diploma required; Associate's preferred.

Responsibilities

• Examine and confirm departmental subcontracts for accuracy.
• Coordinate with various departments on agreements and change orders.
• Conduct audits to ensure compliance with subcontract policies.

Skills

Attention to detail

Negotiation skills

Procurement techniques

Communication skills

Interpersonal skills

Time management

Adaptability

Education

High school diploma or equivalent

Associate's Degree in Construction Management

Tools

Microsoft Office

Bluebeam

Adobe Acrobat

Oracle

Job description

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$33.00/hr - $38.00/hr

Business Solutions Manager Team Lead at Ultimate Staffing Services

Seeking a Subcontracts Admin!

Job Duties:

1. Examine and confirm departmental subcontracts and accompanying documentation for completeness and accuracy of information.
2. Determine method to process subcontract based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding.
3. Address discrepancies, incomplete information, clarifications, and compliance in documentation.
4. Issue and maintain agreements, including subcontracts, design service agreements, work authorizations, and change orders by following department processes and workflows.
5. Participate in the continuing development of department instructions, policies, and procedures.
6. Conduct subcontract-related audits to ensure that subcontract policies and procedures are followed.
7. Work with managers in establishing and maintaining effective subcontractor partnerships to achieve active cooperation, team alignment, and stimulate the desire to award future work with subcontractors.
8. Collect and summarize subcontract and project data and trends to report to management.
9. Communicate subcontract procedures and policies to departments.
10. Coordinate with various departments, including upper management, project management, prequalification management, safety, and finance, on the issuance of agreements and change orders.
11. Perform other duties as assigned.

Minimum Qualifications:

1. High school diploma or equivalent required. Associate's Degree in Construction Management or related field preferred.
2. Minimum 2 years of construction purchasing experience or contract administrator experience, preferably in electrical construction.
3. Can be a combination of education, training and relevant experience.

What You'll Need to Be Successful:

1. Attention to detail and accuracy is essential.
2. Understanding of negotiation, networking and dealing with numbers, as well as the understanding of other factors such as sustainability, risk management and ethical issues.
3. Working knowledge of procurement techniques, procedures, policies and accounting.
4. Excellent communication and interpersonal skills.
5. Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.), Bluebeam or Adobe Acrobat; Oracle experience preferred but not required.
6. Ability to prioritize and manage multiple tasks and changing priorities as necessary.
7. Ability to work under time pressure and adapt to changing requirements with a positive attitude.
8. Effective oral and written communication skills as required for the position.
9. Ability to be self-motivated, proactive and an effective team player.
10. Ability to interact effectively and professionally with all levels of employees, both management and staff alike, subcontractors, clients, and others.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Construction