Contract Specialist

Telcom Construction, LLC; Minnesota; On-site; USD 28,929 - 31,684; Full time

Benefits offered by this job

Weekly pay

Paid time off

Parental leave

401(k) with company match

Stock purchase plan

Education reimbursement

Legal insurance

Job summary

Telcom Construction, LLC is seeking an Administrative Contract Specialist to handle data entry and contract management tasks. You will receive and process job data from customers, create internal sales orders, and manage digital records according to established processes.

The role requires high school graduation or GED, proficiency with PDF editing, and strong attention to detail. Familiarity with Google Workspace and SAP is preferred. Office-based, 40 hours per week.

Qualifications

• High School diploma or GED required or equivalent.
• Proficient PDF editing and data entry, plus intermediate word processing and spreadsheets.
• Experience with Google workspace and SAP is preferred.

Responsibilities

• Receives, processes, updates and maintains job- or project-related data from the customer under service agreements.
• Review new job intakes to meet quality assurance guidelines.
• Input data from customer sites into internal databases and spreadsheets.
• Verify accuracy of new job intake for consistency and completeness.
• Set up new jobs per established processes and maintain digital records.

Skills

Team work

Communication

Open to change

Detail oriented

Self-motivated

Education

High School diploma or GED

Tools

Google Workspace

SAP

PDF editing

Job description

Discover a more connected career

This position will be responsible for a number of administrative responsibilities as they relate to the contract management function within the organization including new job setups and other data entry.

Connecting You To Great Benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What You’ll Do

• Receives, processes, updates and maintains job or project-related data as it is received from the customer under service agreements. This process includes but is not limited to receiving new job issued from customer to company; through customer notices and/ or working in customer portals to retrieve needed information and attachments. Once received the job will be reviewed and internal sales order will be created and issued to field in the companies internal tracking and programs per established processes.
• Review all new job intakes to meet quality assurance guidelines.
• Maintain knowledge of changing customer and internal Company requirements and adjust workflows accordingly.
• Accurately retrieve, review and input data from various customer sites into internal databases and spreadsheets.
• Verify accuracy of new job intake before inputting to ensure consistency and completeness
• Facilitate accurate and timely set up of new jobs per established process..
• Manage and maintain digital records across digital filing systems.
• Communicates with customer contacts and individuals in multiple departments and at all levels of the company.
• Professional communication skills are required.
• Other duties as assigned.

What You’ll Need

• High School diploma or GED is required. Previous experience with utility project administration is preferred;
• Proficient PDF editing and data entry skills as well as intermediate use of word processing, spreadsheet, database, internet and cloud-based software is required. Working knowledge of Google suite of applications and SAP is strongly preferred.
• Ability to work independently on assigned tasks with minimum guidance

Core Competencies

• Team work
• Positive and effective communication skills, both written and verbal
• Openness to change
• Detail orientation
• Self-motivated and driven

Work Environment/Physical Demands

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to work in the office 40 hours a week
• Frequent sit, stand and/or walk
• Occasionally bend, squat, kneel, crawl or twist
• Frequent use of sight (specifically, close to perform computer work), hearing and voice
• Use of hands, arms, and fingers to perform routine and repetitive tasks
• Occasional light to moderate lifting (up to 30 lbs)

The wage range for Contract Specialist is $21.00 - $23.00.

Why work with us

Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together

Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.