Academic Program Assistant (STDT SVC ADVISOR 2 SV)

University of California - Davis; Davis (CA); Hybrid; USD 35,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

University of California, Davis is seeking a Staff: Career level Student Services Advisor 2 SV to provide comprehensive academic advising for the Department of Civil and Environmental Engineering. The role collaborates with program coordinators and faculty advisors to support undergraduate and graduate programs, ABET compliance, and curriculum planning.

The position reports to the CEE Student Services Manager and participates in professional development and outreach initiatives within COE

Qualifications

• Bachelor’s degree in related area or equivalent combination of education and experience.
• Experience in holistic advising and counseling undergraduate and graduate students in a university setting.
• Ability to identify appropriate advising or referral services and maintain student confidentiality.
• Strong organizational skills to manage multiple tasks and meet deadlines.

Responsibilities

• 45% - Advising and Counseling for undergraduate and graduate students.
• 30% - Academic Program Management and Curriculum Support.
• 15% - Admissions and Academic Services.
• 10% - Student Outreach, Recruitment, and Engagement.

Skills

Excellent communication

Interpersonal skills

Time management

Organizational skills

Independent work

Computer skills

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Provides comprehensive, advanced academic advising to undergraduate and graduate students for the Department of Civil and Environmental Engineering. In collaboration with the two principal program coordinators (undergraduate and graduate) and respective faculty advisors, administers varied, complex programmatic activities in the undergraduate and graduate programs. Act as an integral member of the CEE advising team and works collaboratively with the COE Undergraduate Office (EUO) and Graduate Studies. Responsible for the complexities of administering the CEE academic programs, including but not limited to relevant department and university policies, procedures & resources, undergraduate course articulations with other colleges/universities, ABET requirements and COE requirements. Primary responsibilities in providing expert advising and counseling, academic program management and curriculum support, admissions and academic services, and student outreach, recruitment and engagement.

Reports directly to the CEE Student Services Manager and indirectly reports to the Director for Undergraduate Programs and Advising, COE Undergraduate Office, in the areas of professional development, advising resources, college-wide outreach, recruitment and retention programs, and best practices.

Apply By Date

August 26, 2026 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area; or an equivalent combination of education and/or experience/training
• Experience in holistic advising and counseling undergraduate and graduate students in a university setting while maintaining confidentiality of student records and applying FERPA.
• Skills to identify and determine appropriate level of advising or referral services needed for individual students in a wide variety of situations.
• Management and organizational skills, including skills to prioritize work and meet critical deadlines, and to manage multiple tasks with concurrent and conflicting priorities, while
• Excellent interpersonal, oral, and written communication skills, with demonstrated ability to effectively advise, facilitate meetings, deliver presentations, and build trusting relationships with diverse students, faculty, and staff.
• Skill in working independently, quickly and accurately and with close attention to detail under general direction.
• Computer skills using software programs (i.e. Microsoft Word and Excel) for word processing, maintaining databases, and accessing student information.

Preferred Qualifications

• Experience in interpreting and applying complex university policies and procedures.
• Knowledge of general university, GE, college and major requirements, academic courses/programs/curriculum, educational alternatives, petitions and certifications, etc.
• Skill to prepare official major certifications, develop student academic plans, and guide/track students through academic planning.
• Organizational and administrative skills to develop and implement new programs, materials and/or procedures to better meet the undergraduate/graduate advising needs of the department.

Key Responsibilities

• 45% - Advising and Counseling
• 30% - Academic Program Management and Curriculum Support
• 15% - Admissions and Academic Services
• 10% - Student Outreach, Recruitment, and Engagement

Department Overview

The Department of Civil & Environmental Engineering (CEE) is a large and diverse academic department in the college with approximately 800 undergraduates in the undergraduate majors and approximately 150 graduate students enrolled in Master's or Ph.D. degree programs. We offer two BS majors in Civil Engineering and Environmental Engineering, with 5 areas of specialization: Water Resources, Environmental, Geotechnical, Transportation and Structural Engineering. Two minors are offered: Construction Engineering and Management, and Sustainability in the Built Environment. The department has 39 faculty 3 adjunct professors, 4 professional research engineers, 25 Professional Scientists and Technical staff, and 11 administrative staff.

POSITION INFORMATION

• Salary or Pay Range: $25.40/hr. - $45.61/hr.
• Salary Frequency: Hourly
• Salary Grade: STEPS
• UC Job Title: STDT SVC ADVISOR 2 SV
• UC Job Code: 005155
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M - F 8:00AM - 5:00PM
• Location: Davis, CA
• Union Representation: SV - Student Service Advising Professionals
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Maintains specific advising hours in both programs. Work occasional overtime to attend meetings and college functions. May include evenings and weekends.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

#CA-SE