Studio Project Manager & Production Coordinator

Poel Group; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

Poel Group in Linden, NJ is seeking a highly organized Project Manager / Account & Production Coordinator to manage daily project flow in a fast-paced branding and marketing agency. You will coordinate with the founder, clients, designers, copywriters, vendors, and media partners to keep work moving from brief to deliverable.

The role emphasizes turning conversations into tasks, deadlines, and clear deliverables while staying calm under pressure and ensuring accountability across teams.

Qualifications

• Experience coordinating projects and accounts in agencies.
• Strong written communication skills.
• Proficiency with Google Drive, spreadsheets, and shared files.
• Ability to track details and follow up consistently.

Responsibilities

• Maintain active project lists and timelines.
• Track deliverables, deadlines, owners, approvals, files, and next steps.
• Update the project management system regularly.
• Follow up with internal team members and outside vendors.
• Identify blocked tasks and escalate when needed.
• Coordinate work across design, copy, video, and printers.
• Help track deposits, invoice requests, and client payment status.
• Translate founder direction into clear next steps.

Skills

Project coordination

Account coordination

Agency experience

Marketing experience

Strong written communication

Project management software

Tools

Google Drive

Spreadsheets

Email

Project management software

Job description

Poel Group in Linden, NJ is seeking a highly organized Project Manager / Account & Production Coordinator to manage daily project flow in a fast-paced branding and marketing agency. You will coordinate with the founder, clients, designers, copywriters, vendors, and media partners to keep work moving from brief to deliverable.

The role emphasizes turning conversations into tasks, deadlines, and clear deliverables while staying calm under pressure and ensuring accountability across teams.