Studio Production & Workflow Coordinator

Thornwillow Press, Ltd.; City of Newburgh (NY); On-site; USD 26,000 - 34,000; Full time

Job summary

Thornwillow Press is seeking a Project Coordinator to manage the flow of work through the studio. This role is the operational backbone of the Press—ensuring that projects move forward on time, at the highest level of quality, and with clarity across all teams.

This on-site role in Newburgh, New York involves creating tickets, maintaining schedules, coordinating materials, and ensuring quality before progression.

Qualifications

• Strong organizational and time-management skills.
• Comfort working with spreadsheets, calendars, and tracking systems.
• Experience with Google Docs/Sheets, Excel, and related tools.
• Careful attention to detail and accuracy.
• Clear communication and follow-through.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Create and manage job tickets for all projects and orders.
• Maintain production schedules and track timelines across departments.
• Prepare & Coordinate materials, components, and production requirements.
• Prepare order components, fulfillment details, and shipping specifications.
• Monitor project progress and identify potential issues early.
• Communicate clearly with internal teams to maintain alignment.
• Ensure that quality standards are met at every step before work progresses.
• Participate in quality control, including review and numbering of finished books.
• Improve workflows and systems after mastering existing structures.
• Pitch in where needed across the studio during busy periods.

Skills

Organization

Time management

Spreadsheets

Tracking systems

Google Docs/Sheets

Excel

Attention to detail

Communication

Multi-project handling

Tools

Google Docs/Sheets

Excel

Job description

Thornwillow Press is seeking a Project Coordinator to manage the flow of work through the studio. This role is the operational backbone of the Press—ensuring that projects move forward on time, at the highest level of quality, and with clarity across all teams.

This on-site role in Newburgh, New York involves creating tickets, maintaining schedules, coordinating materials, and ensuring quality before progression.