Project Coordinator | Production & Workflow

Thornwillow Press, Ltd.; City of Newburgh (NY); On-site; USD 26,000 - 34,000; Full time

Job summary

Thornwillow Press is seeking a Project Coordinator to manage the flow of work through the studio. This role is the operational backbone of the Press—ensuring that projects move forward on time, at the highest level of quality, and with clarity across all teams.

This on-site role in Newburgh, New York involves creating tickets, maintaining schedules, coordinating materials, and ensuring quality before progression.

Qualifications

• Strong organizational and time-management skills.
• Comfort working with spreadsheets, calendars, and tracking systems.
• Experience with Google Docs/Sheets, Excel, and related tools.
• Careful attention to detail and accuracy.
• Clear communication and follow-through.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Create and manage job tickets for all projects and orders.
• Maintain production schedules and track timelines across departments.
• Prepare & Coordinate materials, components, and production requirements.
• Prepare order components, fulfillment details, and shipping specifications.
• Monitor project progress and identify potential issues early.
• Communicate clearly with internal teams to maintain alignment.
• Ensure that quality standards are met at every step before work progresses.
• Participate in quality control, including review and numbering of finished books.
• Improve workflows and systems after mastering existing structures.
• Pitch in where needed across the studio during busy periods.

Skills

Organization

Time management

Spreadsheets

Tracking systems

Google Docs/Sheets

Excel

Attention to detail

Communication

Multi-project handling

Tools

Google Docs/Sheets

Excel

Job description

Thornwillow Press is seeking a Project Coordinator to manage the flow of work through the studio. This role is the operational backbone of the Press—ensuring that projects move forward on time, at the highest level of quality, and with clarity across all teams.

Responsibilities

• Create and manage job tickets for all projects and orders
• Maintain production schedules and track timelines across departments
• Prepare & Coordinate materials, components, and production requirements
• Prepare order components, fulfillment details, and shipping specifications
• Monitor project progress and identify potential issues early
• Communicate clearly with internal teams to maintain alignment
• Ensure that quality standards are met at every step before work progresses
• Participate in quality control, including review and numbering of finished books
• Improve workflows and systems after mastering existing structures
• Pitch in where needed across the studio during busy periods

Qualifications

• Strong organizational and time-management skills
• Comfort working with spreadsheets, calendars, and tracking systems
• Experience with Google Docs/Sheets, Excel, and related tools
• Careful attention to detail and accuracy
• Clear communication and follow-through
• Ability to manage multiple projects simultaneously

The Right Person

This is someone who brings order to complexity. They anticipate problems before they arise, take ownership of outcomes, and are comfortable applying pressure to keep work on schedule. They respect systems, understand that detail is essential to quality, and take pride in keeping everything running smoothly.

Compensation & Structure

This position begins with a training period (typically 3–6 months) at $160/day, with increases based on performance, ability, and level of responsibility.

Positions typically begin at 3–4 days per week, with the potential to grow over time.

For candidates with prior experience, compensation may be adjusted accordingly.

This is an on‑site role at our Press in Newburgh, New York.

A Final Note

Thornwillow is a small, focused studio. We rely on people who take ownership, who are proactive rather than reactive, and who care about the quality of what we produce. The right person will become an essential part of the Press—helping to ensure that our work is carried out with precision, discipline, and care.