Project Coordinator

Gensler; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401k and profit sharing

Professional development reimbursement

Job summary

Gensler is seeking a Project Coordinator in Dallas to support architectural and design projects. The ideal candidate should be proactive, highly organized, and adept at managing multiple priorities.

This hybrid role includes key responsibilities like project setup, communication management, and maintaining schedules. The position offers comprehensive benefits including medical, dental, and professional development reimbursement, ensuring a balanced work-life culture.

Qualifications

• 5+ years of coordination, project support, administrative, or operations experience, preferably in relevant fields.
• High level of professionalism, discretion, and client service orientation.
• Attention to detail with strong professional judgment.

Responsibilities

• Assist with project setup, organization, and maintenance of project files.
• Manage meeting notes, action items tracking, and communication.
• Support project schedules, milestone tracking, and team calendars.

Skills

Strong organizational and time management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Problem-solving skills

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Your Role

As a Project Coordinator, you will serve as a key operational partner to project teams, helping support the successful execution of architectural and design projects from proposal through project close-out. This role is responsible for maintaining organization across project communication, scheduling, documentation, deliverables, meetings, and coordination efforts while supporting Design Managers and project teams in a fast‑paced, collaborative environment. The ideal candidate is proactive, highly organized, detail‑oriented, and adaptable, with the ability to manage multiple priorities while maintaining professionalism, initiative, and strong collaboration skills. If you enjoy bringing structure to complexity and supporting high‑performing teams, you will thrive in this role.

What You Will Do

• Assist with project setup, organization, and maintenance of electronic project files and documentation
• Assist with preparing meeting notes, action item tracking, and follow‑up communications
• Help maintain project schedules, milestone tracking, and team calendars
• Coordinate internal and external meetings, including scheduling, agendas, room reservations, catering, technology setup, and meeting materials
• Assist with compiling project status reports, staffing updates, and project trackers
• Support management of project documentation, including contracts, proposals, submittals, RFIs, and reports
• Coordinate QA/QC document stamping and final stamping
• Coordinate consultant communications and assist with information distribution
• Identify opportunities to improve workflows, organization, and communication processes
• Support implementation of project standards and operational best practices
• Collaborate positively across studios, disciplines, and support teams
• Maintain professionalism, responsiveness, and strong attention to detail in all interactions

Your Qualifications

• Bachelor’s degree preferred
• 5+ years of coordination, project support, administrative, or operations experience, preferably in architecture, engineering, construction, design, or professional services
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills. High level of professionalism, discretion, and client service orientation
• Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams
• Strong professional judgement and ability to solve problems effectively
• Highly organized and strong attention to detail
• High level of professionalism, diplomacy, and strong sense of urgency
• Excellent verbal and written business communication skills
• Legal and contract review experience is a plus, but not required

This position is in‑person. Successful candidates will be located in the Dallas, Texas area. Non‑local candidates are welcome.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best‑in‑class design. From curated art exhibits to internal design competitions to “Well‑being Awareness Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.