Student Worker – Office of Alumni Engagement

The University of Toledo Alumni and Foundation; Toledo (OH); On-site; USD 17,000 - 22,000; Part time

Job summary

The University of Toledo Alumni and Foundation is seeking a reliable student worker to support day-to-day office operations, event planning, and communications for alumni and donors. This role offers hands-on experience in coordinating events, handling materials, and providing administrative support while collaborating with professional staff and volunteers.

Responsibilities include on-site event support, post-event communications, and assisting with solicitations and projects as needed.

Qualifications

• Must be a currently enrolled University of Toledo student.
• Must have reliable transportation to the Center for Alumni and Donor Engagement.
• Strong organizational and communication skills.
• Ability to work independently and as part of a team.
• Professional demeanor when interacting with alumni and campus partners.
• Willingness to work occasional evenings or weekends for events.

Responsibilities

• Provide administrative support for day-to-day office operations.
• Assist with event planning and logistics; help prepare materials and manage agendas/minutes.
• Support communications efforts including promotions and outreach to alumni and donors.

Skills

Event planning

Administrative support

Organizational skills

Communication skills

Teamwork

Independent work

Professionalism

Evenings/weekends availability

Education

Currently enrolled UT student

Job description

Position Overview: The Office of Alumni Engagement and Annual Giving is seeking a reliable and motivated student worker to assist with day-to-day office operations and events for alumni and donors. This position provides hands-on experience in event planning, communications, and administrative support while working closely with professional staff and volunteers.

Key Responsibilities

Administrative Support

• Prepare and distribute event-related materials
• Print, assemble, and organize meeting materials, including: agendas, minutes and financial reports
• Compile and finalize minutes for affiliate and other alumni group meetings
• Answer phones, take messages and transfer calls
• Assist with Annual Giving solicitations and projects as needed

Event Planning & Coordination

• Assist with event planning and logistics
• Research and contact potential event venues

Communications

• Assist with event and fundraising promotions and outreach through social media, phone calls, emails, and text messages.

Event Execution

• Support on-site event operations, including event check-in, crowd control, general event execution support.

Post-Event Support

• Assist with post-event communications
• Draft and distribute post-event surveys
• Help with follow-up communications to attendee

Qualifications

Required

• Must be a currently enrolled University of Toledo student
• Must have reliable transportation to the Center for Alumni and Donor Engagement
• Strong organizational and communication skills
• Ability to work independently and as part of a team
• Professional demeanor when interacting with alumni and campus partners
• Willingness to work occasional evenings or weekends for events

Preferred

• Experience with events, customer service, or office administration
• Familiarity with social media platforms
• Attention to detail and time-management skills
• Work study is preferred but not required