Alumni Engagement & Events Lead

Toledo Community Foundation; Toledo, Northern (OH, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

The University of Toledo Foundation is seeking an Administrative Coordinator to support the Office of Alumni Engagement and Annual Giving. The role focuses on planning and executing alumni programs, events, travel opportunities, and engagement activities to strengthen relationships with alumni, donors, and community partners.

The position requires 3–5 years of related experience (Bachelor’s preferred), strong communication, and excellent organizational skills.

Qualifications

• Three to five years of related work experience; Bachelor’s degree preferred.
• Experience planning and coordinating events; higher education experience preferred.
• Ability to interact with alumni, students, faculty, staff, administrators, and community representatives.
• Strong computer skills including Microsoft Office and other integrated software products.
• Excellent written and verbal communication skills.
• Willingness to work evenings and weekends as needed.

Responsibilities

• Coordinate registration and check-in processes for alumni events and engagement activities.
• Assist staff with planning, logistics, participant communications, registration management, and event execution for on-site and off-site events.
• Organize and execute large alumni engagements, including annual events and events linked to Athletics; coordinate accommodations and travel packets.
• Process and balance transactions for event registrations; support accurate financial recording and reconciliation.
• Serve as the lead staff liaison for alumni chapters and affiliates, supporting communications, volunteer coordination, programming, and events.
• Handle office communications, answer phones, manage e-mails, sort mail, and reserve meeting spaces for the team.
• Coordinate Alumni Marshal participation for commencement activities.
• Maintain the calendar of alumni engagements for staff planning.
• Provide backup support for Membership Secretary and Executive Assistant roles.
• Other duties as assigned.

Skills

Communication

Customer service

Event coordination

Time management

Education

Bachelor’s degree

Equivalent combination of education and related experience

Tools

Microsoft Office proficiency

Event management software

Job description

The University of Toledo Foundation is seeking an Administrative Coordinator to support the Office of Alumni Engagement and Annual Giving. The role focuses on planning and executing alumni programs, events, travel opportunities, and engagement activities to strengthen relationships with alumni, donors, and community partners.

The position requires 3–5 years of related experience (Bachelor’s preferred), strong communication, and excellent organizational skills.