Graduate Assistant - University Events & Engagement

Austin Peay State University; Clarksville (TN); On-site; USD 17,000 - 22,000; Part time

Job summary

Austin Peay State University is seeking a Graduate Assistant to assist in supervising, planning and executing major university events and engagement programs. The role is on-site, requiring enthusiastic, detail-oriented individuals with strong written and verbal communication.

Responsibilities include fostering lasting relationships with donors, alumni, students and volunteers, supporting Homecoming and fundraising events, and coordinating with the Division of Alumni Engagement and Philanthropy.

Qualifications

• Enrolled in a graduate program in a relevant field.
• Excellent written and verbal communication skills.
• Prior experience in events or public relations preferred.
• Must work evenings and weekends as necessary.
• Ability to interact with diverse populations, the University community and the public.
• Ability to communicate effectively and appropriately.
• Ability to work independently with minimal supervision and take initiative.
• Ability to handle multiple tasks simultaneously.
• Ability to maintain confidentiality of records and information.
• Proficient with Microsoft Office, Excel and Word.

Responsibilities

• Assist in supervising, planning and implementing major University events; be on-site and hands-on during events.
• Maintain strong written and in-person communication; be enthusiastic, detail-oriented and a problem solver.
• Help foster relationships between the University and its constituents and establish a structured program of engagement opportunities.
• Support participation of constituents in University events (e.g., Homecoming, Football & Athletic Events, Candlelight Ball).
• Collaborate with the Division of Alumni, Engagement & Philanthropy and other campus offices for activities such as Homecoming and groundbreakings.
• Assist in planning and implementing fundraising events to raise support for student scholarships.
• Perform other job-related duties as assigned; accommodate a flexible schedule including some evenings and weekends.

Skills

Communication

Detail-oriented

Creative

Problem solving

Public relations

Education

Graduate student enrollment in relevant field

Tools

Microsoft Office

Excel

Word

Job description

The Graduate Assistant will report to the Director of Alumni Engagement.

• Assist in the supervising, planning and implementation of managing of major University and engagement events and programs; be on-site and hands-on during events.


• Must have good communication skills in writing and in person, enthusiastic, detail-oriented, creative, a problem solver, and most of all, immediately responsive.


• Assist with fostering lasting relationships between the University and its constituents and help continue with establishing a structured, systematic program of engagement opportunities that will ensure perpetual cordial relations with donors, alumni, students, parents, friends, and volunteers.


• Assist with constituents’ active participation in University events and activities (eg., Homecoming, Football & Athletic Events, Candlelight Ball).


• Assist with the organization, support, and collaboration with the offices within the Division of Alumni, Engagement & Philanthropy, and other key campus individuals for activities,such as Homecoming; Ribbon cuttings and groundbreakings, etc.


• Assist in the planning and implementation of the University’s fundraising events to raise support for student scholarships.


• Assist in other event-planning and execution as requested by the Director and team.


• Must be able to accommodate a flexible schedule - some evenings and weekends will be required.


• Perform other job-related duties as assigned.

Job Requirements:

• Enrolled in a graduate program in a relevant field.


• Excellent written and verbal communication skills.


• Prior experience in events or public relations preferred.


• Must work evenings and weekends as necessary


• Ability to interact in an effective and appropriate manner with diverse populations, the University community and the public.


• Ability to communicate effectively and appropriately.


• Ability to work independently with minimal supervision and take a great deal of initiative.


• Ability to work evenings and weekends as necessary.


• Ability to maintain confidentiality of records and information.


• Ability to efficiently work with various software application such as Microsoft Office, Excel, Word; strong computer skills.


• Ability to handle multiple tasks simultaneously.