Student Worker: Assistant-Project Administration POST AWARD

Texas A&M University; Commerce (TX); On-site; USD 17,000 - 22,000; Part time

Job summary

East Texas A&M University seeks a Student Worker in the Office of Research and Sponsored Programs to assist with post-award grant management and administrative tasks. The role involves greeting visitors, maintaining post-award resources, and supporting the Maestro system with budget revisions and closeout activities.

This part-time position emphasizes accuracy, organization, and teamwork. Work hours are capped to 19 per week during sessions, with potential full-time availability during breaks or

Qualifications

• Must be actively enrolled as a student at East Texas A&M University or related campus program.
• Greet visitors, assist with post-award grant management, and support research administration.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Greet visitors to VPRED offices and relay information to the appropriate personnel.
• Assist students, staff, faculty, and university community with general questions related to post-award grant management.
• Maintain and update webpages for Project Administration with post-award information and resources.
• Organize and file digital award documents, subaward agreements, and compliance packets.
• Help track internal award approvals, budget revisions, and closeout activities within Maestro.
• Maintain Excel spreadsheets (formulas, data entry) and distribute compliance guidance and post-award reporting deadlines.
• Route financial paperwork to budget administrators and coordinate sign-ins for post-award training events.
• Assist with the Annual Research Symposium and provide compliance support.
• Shred confidential grant and financial data per university policy, keep workspace tidy, and collaborate with supervisor on post-award processes.
• Other duties as required by the department.

Job description

Student Worker: Assistant-Project Administration POST AWARD Agency East Texas A&M University Department Office Of Research And Sponsored Programs Proposed Minimum SalaryCommensurate Job LocationCommerce, Texas Job TypeStudent Worker

IMPORTANT: Total number of hours to be worked per week cannot exceed 19 hours while taking classes (if employed by multiple departments, the total combined must not exceed 19 hours). Student workers may work full-time during interim periods (between semesters) and during the summer. Position is paid bi-weekly and hourly wage will be based upon experience.

SUMMARY

The Project Administration Unit, operating within the Division of Research & Economic Development at East Texas A&M University, is seeking a Student Assistant. This role supports the university's research enterprise by helping manage grant development, compliance, and award administration.

DUTIES & RESPONSIBILITIES

Greet visitors to Vice President for Research and Economic Development (VPRED) suite of offices and relay information to appropriate personnel Assist students, staff, faculty,' and university community with general questions related to post-award grant management Maintain and update webpages for Project Administration with post-award information and resources Organize and file digital award documents, subaward agreements, and compliance packets. Help track internal award approvals, budget revisions, and closeout activities within the Maestro system. Maintain Excel spreadsheets (editing formulas, entering accurate information) Distribute compliance guidance and post-award reporting deadlines to campus investigators. Route critical financial paperwork (such as cost transfers, reimbursement requests, expenditure approvals) to university budget administrators. Coordinate student, staff and/or faculty sign-ins for scheduled post-award training events. Assist with the Annual Research Symposium as needed, including reporting and compliance support. Shred confidential grant and financial data once shredding has been approved by university Clean and maintain office work area Keep copy machine filled with paper Collaborate and communicate with supervisor regarding post-award processes And other duties as required

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Welcome to East Texas A&M University, where We Transform Lives. That transformation can begin right here with student employment. Whether you are an undergraduate student worker, a work-study student, or a graduate assistant, on-campus employment offers the opportunity to gain valuable experience, build professional skills, and earn income while pursuing your education. As a proud Lion, your success is our mission.

Student worker positions are part-time roles available throughout the university in a variety of departments and offices. These roles help students gain hands-on experience in a professional setting.

May work up to 19 hours per week while classes are in session May work full-time during breaks and summer if enrolled for the upcoming fall Must not work during scheduled class times Open to all actively enrolled students regardless of financial aid status Students do not need to be enrolled during summer if they plan to return in the fall Work-study positions are need-based jobs funded through federal or state financial aid programs and allow students to earn money to help pay for educational expenses. Must be awarded federal or state work-study through Financial Aid May work up to 19 hours per week during the semester May work full-time during breaks and summer if returning in the fall Must not work during scheduled class times Positions are limited to the amount awarded and must follow program guidelines Graduate assistantships offer opportunities to teach, conduct research, or assist in academic departments while continuing your graduate education. To qualify, students must: Be fully admitted to a graduate program (not provisional or non‑degree) Be in good standing with a minimum 3.0 GPA Be enrolled in courses each term of the assistantship Meet specific credit hour and subject requirements for teaching or lab roles Non-native English speakers must demonstrate language proficiency Research assistants must complete Responsible Conduct in Research training Work up to 20 hours per week, depending on the appointment May have teaching or research assignments, or provide administrative support