Student Worker, Alumni Clubs

Purdue University; West Lafayette (IN); On-site; USD 15,000 - 18,000; Part time

Benefits offered by this job

Holidays and vacation

Health benefits eligibility

Tuition discounts

Retirement plan options

Professional development support

Job summary

Purdue For Life Foundation is seeking a Student Worker to support alumni clubs programs and events. The role involves coordinating communications, managing event materials, and assisting with both virtual and in-person gatherings.

Responsibilities include inventory control, survey creation, Wrike and calendar management, and data/reporting tasks to support scholarships and outreach efforts.

Qualifications

• Must be a current Purdue University student.
• Available to work up to 15 hours per week.
• Experience with event logistics is a plus.

Responsibilities

• Monitor Alumni Clubs email inbox and route inquiries.
• Organize swag and materials for alumni events and maintain inventory.
• Provide support for virtual and in-person events (Zoom setup, registration, check-in).
• Develop and track Qualtrics surveys for stakeholder feedback.
• Create event/marketing materials (badges, signage, flyers, QR codes).
• Create Wrike forms, maintain calendars and attendee reports.
• Maintain event tracking spreadsheets and records.
• Support scholarship program processes and data management.
• Assist with communications for Alumni Clubs initiatives.

Skills

Organizational skills

Multitasking

Communication skills

Event planning interest

Teamwork

Microsoft Office

Zoom/Teams familiarity

Evening hours

Outdoor event work

Education

Purdue student

Tools

Qualtrics

Wrike

Zoom/Teams

Microsoft Office

Job description

Student Worker, Alumni Clubs

Department: Engagement

Employment Type: Part Time

Location: Purdue for Life Foundation

Compensation: $12.00 / hour

Description

Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community. Additionally, you'll have access to a network of passionate colleagues and the resources needed to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here.

Responsibilities

• Monitor the Alumni Clubs email inbox, respond to routine inquiries, and route requests to appropriate team members.
• Support alumni programs and events by organizing and distributing swag and event materials, maintaining inventory records, monitoring stock levels, and assisting with semi-annual inventory audits.
• Provide operational support for virtual and in-person events, including Zoom setup, attendance tracking, technical assistance, event registration, check-in, setup, and logistics.
• Develop, distribute, track, and analyze Qualtrics surveys to collect stakeholder feedback and support program assessment.
• Create and prepare event and marketing materials, including name badges, signage, digital flyers, graphics, and QR codes to support alumni engagement and outreach.
• Create Wrike request forms, maintain team calendars and attendee reporting schedules, and assist with attendee report generation and distribution.
• Maintain event tracking spreadsheets and other records to ensure accurate documentation of submitted, upcoming, and completed events.
• Provide administrative and operational support for scholarship programs, including process coordination, recordkeeping, and data management.
• Support Alumni Clubs initiatives and special projects by assisting with communications, event-related tasks, and other departmental needs as assigned.

Other

• Drive the golf cart and stay up to date on data compliance and golf cart safety.
• Work occasional evening and weekend events to help with events.

Required Skills, Knowledge and Abilities

• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Clear written and verbal communication skills
• Interest in event planning, community building, or alumni engagement
• Ability to work independently and as part of a team
• Professionalism and discretion when handling information
• Basic familiarity with Microsoft Office (Word, Excel, Outlook) and virtual platforms such as Zoom, Teams
• Ability to work some evening hours
• Ability to work in outdoor conditions for events. Possible extreme heat and high noise levels.

Required Education, Experience and Benefits Summary

• Must be a current Purdue University student
• Must be available to work up to 15 hours per week

Job Level: Student Worker

*Purdue For Life Foundation job levels and compensation ranges are independent of, and differ from, those of Purdue University.

Benefits Summary for eligible employees:

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre-tax 403(b) and Roth retirement plans available.
• 10% employer contribution to your retirement plan and immediate vesting.
• Health Savings Account- earn up to $700 annually towards medical expenses.
• Employer funded Preventative Dental and Vision insurance.
• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.