Associate Prospect Development Coordinator

Purdue for Life Foundation; West Lafayette (IN); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Paid holidays

Vacation days

Retirement plans with employer contributions

Health savings accounts

Dental and vision insurance

Tuition discounts at Purdue University and Purdue Global

Job summary

Join a leading nonprofit organization as an Associate Prospect Development Coordinator, where you'll provide essential administrative support and manage donor databases. This role offers a fulfilling opportunity to impact Purdue University alumni initiatives while working in a collaborative environment. Enjoy benefits like paid holidays, retirement plans, and tuition discounts.

Qualifications

• At least 2 years of administrative support or office coordination experience required.
• Experience in higher education, fundraising, or nonprofit environments preferred.

Responsibilities

• Provide administrative and office management support including scheduling and travel coordination.
• Manage and maintain the PFLF donor database (CRM); perform data entry and audits.
• Support team through wealth screenings validations and research requests.

Skills

Calendar Management

Travel Coordination

Financial Reconciliation

Data Entry

Communication

Organizational Skills

Problem Solving

Education

High School Diploma/GED

Tools

Microsoft Office Suite

SharePoint

Job description

Join to apply for the Associate Prospect Development Coordinator role at Purdue for Life Foundation.

Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll contribute to educational initiatives, scholarships, and programs that positively impact Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference. You'll also have access to a network of passionate colleagues and resources to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here. Apply today!

Responsibilities

• Provide administrative and office management support; including meeting scheduling, travel coordination, reimbursements, credit card reconciliation, and processing vendor and subscription payments. Support meetings and projects by reserving spaces, preparing materials, confirming technical needs, and contributing to agendas and planning sessions.
• Oversee document imaging processes, ensuring timely imaging and organization of research documentation.
• Manage and maintain the PFLF donor database (CRM); perform accurate data entry, regular audits, and updates from news sources.
• Support team through wealth screenings validations, CRM batch updates, biographical note reviews, and other research requests.
• Serve as backup to the prospect development manager.

Required Skills, Knowledge, and Abilities

• Skilled in managing calendars, travel, reimbursements, and financial reconciliations with accuracy. Proficient in Microsoft Office Suite; working knowledge of SharePoint preferred. Experienced in data entry, auditing, and maintaining records in a CRM or donor database. Comfortable navigating software systems and managing electronic files.
• Strong verbal and written communication skills; effective collaboration with internal teams and external partners.
• Ability to work independently and as part of a team.
• Strong organizational and interpersonal skills; detail-oriented and customer-focused.
• Capable of handling multiple tasks, meeting deadlines, and working under pressure. Proactive and adaptable to changing priorities.
• Skilled in problem-solving, analyzing information, and recommending solutions. Resourceful in addressing logistical or technical issues.
• Maintain confidentiality and exercise discretion with sensitive information.
• Ability to work a hybrid schedule with in-office days in West Lafayette, Indiana, based on work needs and team meetings.

Minimum Education/Experience and Benefits

• High School Diploma/GED required.
• At least 2 years of administrative support or office coordination experience required.
• Experience in higher education, fundraising, or nonprofit environments is preferred.

Additional Information

Job Level: Professional 1

Benefits include paid holidays, vacation days, retirement plans with employer contributions, health savings accounts, dental and vision insurance, and tuition discounts at Purdue University and Purdue Global.