Student Services & Compliance Coordinator

Young World Physical Education; Holliston (MA); On-site; USD 70,000 - 80,000; Full time

Job summary

Holliston Public Schools is seeking a detail-driven Student Services Coordinator to champion special education compliance, manage complex district workflows, and partner with leadership to ensure students receive vital resources.

The 12-month position reports to the Assistant Superintendent of Student Services, with responsibilities spanning budget maintenance, IEP processes, and state/federal reporting.)

Qualifications

• Associate's or Bachelor's Degree preferred.
• Working knowledge of Federal, State Special Education, 504 and Health-related processes.
• Strong technology skills.
• Ability and knowledge in maintaining a district budget.
• Strong interpersonal skills.
• Ability to work with others in a demanding environment.
• Ability to organize time and resources to complete multiple tasks daily.

Responsibilities

• Assist the Assistant Superintendent in maintaining the department’s annual district budget and applying for federal entitlement grants.
• Assist the Assistant Superintendent with interviews, meetings, and training sessions.
• Maintain a system for districtwide documentation of confidential student/staff information.
• Assist with IEP meetings, evaluations, and observations.
• Coordinate with the Assistant Superintendent on Circuit Breaker and Tiered Focused Monitoring; ensure files comply with state reporting.
• Coordinate with the Assistant Superintendent to meet Federal and State procedures related to BSEA and OCR.
• Coordinate all student packets for Out-of-district referrals.
• Create and coordinate Out-of-district tuition contracts, schedule evaluations, input attendance and transportation schedules.
• Supervise and maintain spreadsheets/documentation for Compliance deadlines across buildings.
• Write and send district letters to BSEA when documents are out of compliance.
• Manage tuition invoices, contractor billing, staff timesheets and tutor contracts.
• Oversee Medicaid quarterly reporting and remind staff of deadlines.
• Complete districtwide referrals for 688 information with the state and assure families of completion.
• Collaborate to collate district restraint documentation and enter data to state; coordinate Safety Care trainings.

Skills

Technology skills

Interpersonal skills

Time & resource management

Budget management

Collaboration

Ability to work in demanding env.

Education

Associate's or Bachelor's Degree

Job description

Holliston Public Schools is seeking a detail-driven Student Services Coordinator to champion special education compliance, manage complex district workflows, and partner with leadership to ensure students receive vital resources.

The 12-month position reports to the Assistant Superintendent of Student Services, with responsibilities spanning budget maintenance, IEP processes, and state/federal reporting.)