Student Services Assistant, North Hudson Campus

Hudson County Community College; Town of North Hudson (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid time off

Tuition reimbursement up to $9,000 per

Employee assistance programs

Flexible hybrid schedules

Discount marketplace

Job summary

Hudson County Community College is seeking a Student Services Assistant for the North Hudson Campus in Union City, NJ. The role is the first point of contact, delivering a broad range of services in a busy hub environment.

You will support admissions, financial aid, student accounts, and registrations, while guiding students through Self-Service tools and campus processes. This position emphasizes accuracy, customer service, and teamwork within a diverse college community.

Qualifications

• Associate degree or equivalent combination with at least 2 years' experience.
• Effective communication, multitasking, and ability to work with a diverse population.
• Experience in a fast-paced customer service environment.
• Organized and detail oriented.
• Professional, confidential, courteous demeanor at all times.
• Excellent customer service and interpersonal skills.
• Maintain a positive attitude in a demanding environment.
• Respond promptly and accurately to inquiries; resolve routine problems.

Responsibilities

• Greet students and provide friendly, helpful service.
• Assist students in admissions, financial aid, accounts, registration, continuing education, and workforce development.
• Understand HCCC programs and services; refer as needed.
• Monitor hub traffic using the queue management system.
• Troubleshoot application and registration issues.
• Process cash payments; issue receipts; maintain transaction records.

Skills

Customer service

Communication

Multitasking

Diversity awareness

Organization

Professionalism

Interpersonal skills

Problem solving

Education

Associate degree

Tools

Ellucian Colleague

Ellucian Recruit

EAB Navigate360

Job description

Hudson County Community College

Student Services Assistant, North Hudson Campus

Union City, New Jersey

Salary Grade: 107

Classification: Non-Exempt

Position Description

Hudson County Community College

Student Services Assistant, North Hudson Campus

Union City, New Jersey

Salary Grade: 107

Classification: Non-Exempt

Office: Hudson Hub One Stop Student Services Center

Reports to: Director, Hudson Hub One Stop Student Services Center

Supervising Cabinet Member: Vice President for Student Affairs and Enrollment Services

“Hudson is Home” is about our people. Hudson County Community College truly cares about our faculty, staff, students and community. At HCCC, you will be respected, supported, and valued! Our caring, collaborative, and diverse culture is what defines us and together we can and will achieve our dreams!

Our Perks

HCCC provides full-time employees with a strong, comprehensive benefits package that includes: Medical, Dental, Vision, Life Insurance, Parental Leave, Paid Time Off, Retirement Plans, and up to $9,000 per year invested in tuition reimbursement. Additionally, we also offer employee assistance programs, flexibles spending accounts, flexible hybrid schedules (depending on the position), employee discount marketplace, auto and home insurance discounts and more.

About This Role

Hudson County Community College’s (HCCC) Hudson Hub One Stop Student Service Center (Hudson Hub) houses student services related to enrollment, registration, financial aid, student accounts, and continuing education and workforce development. It is designed to streamline and enhance the student experience. Under the supervision of the Director, the Student Services Assistant serves as the first point of contact in the Hudson Hub, assisting students with a wide range of services.

The Student Services Assistant (SSA) position provides exemplary frontline customer service and possesses a broad knowledge base of all student services, including, but not limited to, admissions, testing, financial aid, student accounts, advising, registration, continuing education, workforce development, transfer pathways, and career services. The SSA is also responsible for processing and scanning paperwork, troubleshooting application and enrollment issues, answering phone calls in the Call Center, and responding to emails and chat/text messages. The SSA serves students in person in the Hudson Hub.

Summary Of Duties

What You’ll Do:

• Greets students and provides service in a pleasant, helpful, and effective manner.
• Assists students in person, on the phone, and via email/text with processes related to admissions, financial aid, student accounts, registration, continuing education, and workforce development.
• Possesses a thorough understanding of HCCC programs and services, determines and delivers the required services, and makes appropriate referrals when necessary.
• Monitors traffic flow in the Hudson Hub using the queue management system.
• Troubleshoots and solves application and registration issues.
• Processes and records cash payments for tuition and fees, issues receipts, and maintains accurate transaction records.
• Reconciles daily cash transactions and ensures compliance with security protocols for handling cash and sensitive information.
• Collects, processes, scans, and shreds documents as appropriate.
• Conducts outreach to prospective and/or current students as needed.
• Assists students in accessing information via Self-Service, including Student Planning, Degree Audit, Financial Aid, EAB Navigate, and Student Accounts.
• Assists students with accessing and completing forms and requirements related to enrollment, financial aid, and academic progress.
• Makes recommendations for process revisions and improvements
• Attends employee training sessions and stays updated on policies, rules, and regulations related to job duties.
• Remains flexible and adaptable in work schedules, locations, and work assignments as defined by College and area needs, including occasional evenings and weekends.
• Performs other duties as assigned.

Qualifications

Minimum Qualifications (Required):

• Associate's degree or an equivalent combination of education and minimum 2 years' experience from which comparable knowledge and abilities can be acquired.
• Demonstrated ability to communicate effectively, multi-task, and work with a diverse population.
• Experience working in a busy, fast-paced, customer service-oriented environment.
• Organized and detail oriented.
• Projects a positive self-image of professionalism, appearance, confidentiality, courtesy, conduct, honesty, fairness, and personal integrity at all times.
• Excellent customer service and interpersonal skills.
• Ability to maintain a positive attitude in a demanding work environment.
• Ability to respond promptly and accurately to inquiries, resolving routine problems and questions in a timely manner.

Preferred Qualifications

• Bilingual in Spanish or Arabic
• Experience in a higher education setting or working with student services.
• Preferred experience with higher education technology such as Ellucian Colleague, Ellucian Recruit, and EAB Navigate360 for managing student records, admissions, registration, and academic progress tracking.
• Experience handling cash transactions with attention to detail and following established security procedures.

Hccc Employee Benefits

We value and appreciate all employees and acknowledge the importance of a comprehensive benefit program. Below is a brief glance of HCCC benefits, perks, and discounts offered to employees. For more detailed information about employee benefits please visit: https://www.hccc.edu/administration/hr/benefits-pensions.html

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans and minorities are encouraged to apply.