Student Services Assistant - Financial Aid

Northeast Iowa Community College; Calmar Township, Peosta (IA, IA); On-site; USD 24,796 - 28,929; Full time

Job summary

Northeast Iowa Community College is seeking a Student Services Assistant - Financial Aid to support the financial aid process and student services in a fast-paced, student-centered office spanning Peosta and Calmar campuses.

The role requires strong attention to detail, excellent communication, and the ability to manage multiple tasks while maintaining privacy and compliance with regulations. Two locations and a full-time/part-time schedule are offered.

Qualifications

• Minimum of one year of post-secondary education in Administrative Assistant area with one year of relevant work experience or two years of related post-secondary education.
• Must possess a valid driver’s license.

Responsibilities

• Supports in-person and virtual student services with a strong focus on customer service, accuracy, and quick response time.
• Communicates and corresponds with students to provide guidance and resolve admissions, financial aid, career services, counseling, records, and registration issues.
• Schedules and organizes appointments for a large staff across the NICC district.
• Assists students with navigating FAFSA, Master Promissory Note, Loan Entrance Counseling, Student eForms, etc.
• Inform students and families about federal, state, and institutional financial aid eligibility.
• Provide administrative support for financial aid processing in compliance with federal/state regulations.
• Electronically process incoming paperwork and follow up via email, text, or phone.
• Enter and maintain student information in Colleague, SoftDocs, and CRM systems.
• Handle confidential information with discretion and in accordance with privacy policies.
• Assist with student outreach and work independently to manage workload.

Skills

Customer service

Microsoft Office

GSuite

Ellucian Colleague

CRM systems

Data entry

Education

Post-secondary education in Administrative Assistant area

Tools

Ellucian Colleague

MS Office

GSuite

SoftDocs

CRM systems

Job description

Student Services Assistant - Financial Aid

Please see Special Instructions for more details.

There are two openings; one in Peosta and one in Calmar.

Position Information

Position Title

Position Title Student Services Assistant - Financial Aid

Posting Number

Posting Number S00560

Full-Time/Part-Time

Full-Time/Part-Time Full Time

Work Schedule

Salary $18.06/hour Pay Grade: 5

Campus/Center

Campus/Center Peosta and Calmar

Location

Location Peosta and Calmar Iowa

Position Summary Information

Job Goal

This position will be a primary contact for financial aid, providing information on the financial aid process to students, parents, faculty and staff. Working in a fast-paced, high-energy, one stop Student Services Office that provides comprehensive admissions, financial aid, career services, counseling, records and registration services to new and continuing students with a high-level of accuracy and exceptional customer service. Utilize strong problem solving and communication skills to assist students with a wide range of enrollment services questions.

Duties and Responsibilities

Supports in-person and virtual student services with a strong focus on customer service, accuracy, and quick response time for students, parents, community members, and staff.

Communicates and corresponds with new and continuing students to provide guidance and resolve situations or challenges related to admissions, financial aid, career services, counseling, records, and registration.

Schedules and organizes appointments for a large staff team across the NICC district with accuracy and efficiency.

Assists students directly with navigating web resources (Free Application for Federal Student Aid ( FAFSA ), Master Promissory Note, Loan Entrance Counseling, Student eForms, etc.) to complete the financial aid process from initial application to final award.

Inform students and families of the availability of federal, state and institutional financial aid and the eligibility requirements.

Provide administrative support for financial aid processing in compliance with federal and state regulations, as well as, institutional policies.

Responsible for electronically processing incoming paperwork and performing regular follow-up via email, text or phone calls.

Enters and maintains student‑related information in a variety of customer/student management software tools and other related systems including, but not limited to, GSuite, Ellucian Colleague (Student Information System), SoftDocs (Electronic Files and Forms), and Customer Relationship Management ( CRM ) systems.

Handles confidential or sensitive information with discretion and in accordance with student privacy policies.

Assist with student outreach efforts.

Work independently to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures to improve efficiency.

Schedule, organize, and complete special projects, as needed, for members of the department.

Qualifications

Minimum of one year of post‑secondary education in Administrative Assistant area with one year of relevant work experience or two years of related post‑secondary education. CERTIFICATIONS AND LICENSES : Must possess a valid driver’s license.

Essential Functions

Attention to detail, strong organizational abilities, and effective interpersonal and communication skills are essential. Display proficiency in managing multiple tasks, prioritizing responsibilities, and safeguarding confidential information within a complex environment. Technology proficiency using various software applications, specifically, Microsoft and GSuite. Ellucian Colleague experience is extremely beneficial. Must have strong written and oral communication skills and competent proofreading skills. Must possess strong knowledge of office practices and procedures. Work effectively with a diverse student, staff and community population.

Open Date

Open Date 07/28/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicants

There are two openings; one in Peosta and one in Calmar.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Please provide the last four digits of your social security number. (Open Ended Question)
• * How did you hear about this employment opportunity?
  • NICC Website
  • Posting at NICC
  • IowaWorks
  • AccessDubuqueJobs
  • Indeed.com
  • HigherEdJobs.com
  • Local Newspaper
  • Other
• * If newspaper, please provide name/town of newspaper. Enter N/A if not applicable. (Open Ended Question)
• * If you answered the referral question with "Other", please provide. Enter N/A if not applicable. (Open Ended Question)