Student Services Administrative Specialist

Planet Group; New York (NY); On-site; USD 34,000 - 37,000; Full time

Job summary

Columbia University SIPA is seeking an Administrative Assistant to provide comprehensive support to the Career Advancement Center, serving a student population of over 1400. This highly visible, student-facing role requires a welcoming and responsive presence to students, alumni, employers, and visitors throughout the day.

Reporting to the Associate Dean and the Associate Director of Career Services, you will manage inquiries, coordinate appointments, process internship and academic

Qualifications

• Two years of related office experience required.
• Excellent interpersonal and customer service skills.
• Proficient with MS Office (Word, Excel, PowerPoint) and G-Suite.
• Highly organized with ability to balance multiple demands.

Responsibilities

• Acts as the first point of contact for inquiries via email and phone.
• Coordinates appointments through SIPA Connect and handles cancellations.
• Manages academic requirements for ~1400 students including internships.
• Assists with CPT and internship documents and reporting.
• Tracks engagement and assists with metrics and employer data.
• Schedules CAC conference room and staff meetings.
• Reconciles Concur statements and processes travel expenses.
• Maintains office supplies and updates career education resources.
• Provides tech support for SIPA Connect and related tools.
• Drafts internal and external communications and supports team events.

Skills

Interpersonal skills

Customer service

MS Office

G-Suite

Communication

Office experience

Education

Bachelor's degree (preferred)

Tools

MS Office

G-Suite

Job description

Columbia University SIPA is seeking an Administrative Assistant to provide comprehensive support to the Career Advancement Center, serving a student population of over 1400. This highly visible, student-facing role requires a welcoming and responsive presence to students, alumni, employers, and visitors throughout the day.

Reporting to the Associate Dean and the Associate Director of Career Services, you will manage inquiries, coordinate appointments, process internship and academic