Student Services Admin: Fast-Paced School Support

Westwood High School; Westwood (MA); On-site; USD 42,000 - 65,000; Full time

Job summary

Westwood Public Schools’ Westwood High School seeks an Administrative Assistant of Student Services for a long-term substitute position from Oct 19, 2026 through Feb 19, 2027. The ideal candidate is flexible, friendly, and skilled at handling confidential information in a fast-paced setting.

Responsibilities include coordinating 250+ IEP meetings annually, maintaining the Department Head’s calendar, liaising with families and staff, and ensuring compliance with state documentation standards.

Qualifications

• Associates Degree required, additional education desirable
• Experience in business and a public school setting preferred
• Familiarity with modern office technology and software applications (Aspen, TalentEd, eSped, Frontline, Google Suite, Softright, MS Office) preferred

Responsibilities

• Acts as information coordinator within the Student Services Department and the face of the Department for students, families, and community members
• Schedules, confirms and prepares paperwork for approximately 250 special education meetings annually
• Tracks and processes all special education documentation in compliance with ED mandates
• Maintains the Department Head’s schedule, including arranging appointments and meetings
• Facilitates communication between the Department Head and students, families, staff, and outside providers
• Safeguards confidential information and maintains high school student special education records according to state regulations
• Manages the departmental budget, including payroll, PO submissions, and supplies
• Prioritizes and manages special projects to support the Department Head

Skills

Caring demeanor

Communication skills

Professionalism

Technological proficiency

Learning mindset

Organizational skills

Verbal and written skills

Time management

Interpersonal skills

Education

Associates Degree

Tools

Aspen

TalentEd

eSped

Frontline

Google Suite

Softright

Microsoft Office

Job description

Westwood Public Schools’ Westwood High School seeks an Administrative Assistant of Student Services for a long-term substitute position from Oct 19, 2026 through Feb 19, 2027. The ideal candidate is flexible, friendly, and skilled at handling confidential information in a fast-paced setting.

Responsibilities include coordinating 250+ IEP meetings annually, maintaining the Department Head’s calendar, liaising with families and staff, and ensuring compliance with state documentation standards.